Facilities Finance & Operations Specialist

Colby College; United States; On-site; USD 50,000 - 63,000; Full time

Job summary

Colby College is seeking a Facilities Operations Specialist to provide professional-level financial, analytical, and operational support for Facilities Services. Reporting to the Director of Facilities Finance and Administration, the Specialist will administer key financial processes, analyze trends, and drive process improvements across departments.

The role requires experience in financial operations, purchasing, contracts, fleet administration, and reporting, with a hiring range of

Qualifications

• Bachelor’s degree (in business or accounting preferred) or a related field, or an equivalent combination of education and progressively responsible professional experience.
• Three or more years of progressively responsible experience in financial operations, accounting, business operations, facilities administration, or a related field.
• Competence with word processing, analytical, presentation and database software required.
• Ability to learn new financial management, information and facilities software systems required.
• Proven ability to work cooperatively, solve problems, make decisions, and effectively manage financial resources
• Demonstrated commitment to continuous quality improvement and the use of sustainability practices
• Ability to make a positive impact through work as a member of a team and diverse community
• Familiarity with Workday preferred
• Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements

Responsibilities

• Administer assigned Facilities financial processes, including accounts payable, accounts receivable, purchasing, journal entries, cash receipts, P-Card activity, and related accounting functions, ensuring transactions are appropriately documented, coded, and processed in accordance with College requirements.
• Analyze financial activity, reconcile accounts to the General Ledger, investigate discrepancies and unusual transactions, and independently resolve routine and moderately complex issues or recommend appropriate corrective action.
• Develop and maintain reports, spreadsheets, documentation, and business records that support Facilities operations, financial oversight, audit readiness, and management decision making.
• Respond to financial and operational questions from Facilities staff and campus partners, researching issues and determining appropriate solutions within established areas of responsibility.
• Maintain fleet tracking and compliance processes, including monitoring vehicle safety requirements, preventative maintenance schedules, records, and audit readiness; evaluate issues and recommend appropriate corrective action when needed.
• Serve as a liaison among Facilities trade staff, vendors, academic and administrative departments, and central Finance, interpreting business requirements and determining appropriate approaches for resolving operational and financial issues.

Skills

Analytical skills

Communication skills

Decision making

Teamwork

Problem solving

Education

Bachelor’s degree in business or accounting

Tools

Workday

TMA

Excel

Job description

Colby College is seeking a Facilities Operations Specialist to provide professional-level financial, analytical, and operational support for Facilities Services. Reporting to the Director of Facilities Finance and Administration, the Specialist will administer key financial processes, analyze trends, and drive process improvements across departments.

The role requires experience in financial operations, purchasing, contracts, fleet administration, and reporting, with a hiring range of