Facilities Finance & Operations Specialist

Colby College; Waterville (ME); On-site; USD 50,000 - 63,000; Full time

Job summary

Colby College in Waterville, ME, seeks a Facilities Business Operations Specialist to deliver professional financial, analytical, and operational support for Facilities Services.

Reporting to the Director of Facilities Finance and Administration, the Specialist independently manages processes in financial operations, purchasing, contracts, fleet, assets, and reporting, translating guidelines into actionable workflows.

Qualifications

• Bachelor’s degree (in business or accounting preferred) or a related field.
• Three or more years of progressively responsible experience in financial operations, accounting, business operations, facilities administration, or a related field.
• Competence with word processing, analytical, presentation and database software required
• Ability to learn new financial management, information and facilities software systems required.
• Proven ability to work cooperatively, solve problems, make decisions, and effectively manage financial resources

Responsibilities

• Administer assigned Facilities financial processes, including accounts payable, accounts receivable, purchasing, journal entries, cash receipts, P-Card activity, and related accounting functions, ensuring transactions are documented and processed per College requirements.
• Analyze financial activity, reconcile accounts to the General Ledger, investigate discrepancies, and resolve routine and moderately complex issues.
• Monitor financial and operational data for accuracy, trends, and variances; prepare reports to support financial planning and decision making.
• Interpret and apply College policies to Facilities activities and guide staff on purchasing, accounting, and documentation.
• Coordinate with stakeholders to identify financial risks and implement process improvements

Skills

Financial operations

Analytical skills

Operational reporting

Purchasing & contracts

Fleet administration

Education

Bachelor’s degree (business or accounting preferred)

Tools

Workday

Excel

TMA

Job description

Colby College in Waterville, ME, seeks a Facilities Business Operations Specialist to deliver professional financial, analytical, and operational support for Facilities Services.

Reporting to the Director of Facilities Finance and Administration, the Specialist independently manages processes in financial operations, purchasing, contracts, fleet, assets, and reporting, translating guidelines into actionable workflows.