Alumni Relations Coordinator II — Events & Admin

Bowdoinham Country Store; Brunswick, Northern (ME, KY); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Life and disability insurance

Paid time off

Parental leave

Facilities access

Job summary

Bowdoin College in Brunswick, Maine, seeks a Department Coordinator II for Alumni Relations to provide comprehensive administrative support to the department and Office of Alumni Relations.

Reporting to the Vice President, the role handles budget management in Workday, records, events, and data-centric projects, with a hospitality-forward focus at signature alumni events such as Homecoming and Reunion Weekend.

Qualifications

• Two or more years of prior work experience in an office setting, with emphasis on bookkeeping, record/data coordination, education administration, customer service, patient relations or constituent relations.
• Experience with alumni relations databases and budgeting/records management.
• Familiarity with Workday and Raiser's Edge NXT is preferred.

Responsibilities

• Assist in budget management, monitor expenses, process invoices, and reconcile accounts via Workday.
• Maintain departmental records and files, organize and update documents, and pull data exports into Excel.
• Manage mailings to volunteers and correspondence with alumni volunteers.
• Greet visitors and handle alumni phone line during signature events and related front desk tasks.
• Conduct research and gather information to support departmental initiatives and decision-making.
• Coordinate departmental events and other special projects.
• Perform other duties and special projects assigned by department leadership.

Skills

Budget management

Data coordination

Office administration

Communication skills

Organizational skills

Hospitality attitude

Education

Associates and/or Bachelors degree

Tools

Workday

Raiser's Edge NXT

Job description

Bowdoin College in Brunswick, Maine, seeks a Department Coordinator II for Alumni Relations to provide comprehensive administrative support to the department and Office of Alumni Relations.

Reporting to the Vice President, the role handles budget management in Workday, records, events, and data-centric projects, with a hospitality-forward focus at signature alumni events such as Homecoming and Reunion Weekend.