Facilities Operations & Procurement Coordinator

Touro University; Vallejo (CA); On-site; USD 45,000 - 57,000; Full time

Job summary

Touro University California is seeking an Administrative Coordinator under the direction of the Operations Manager to provide administrative support for the Facilities Department, including Environmental Health and Safety, and to all faculty, students, staff and administration.

The role covers procurement, asset management, contract administration, ServiceNow and Smartsheet support, and liaison work with vendors and internal stakeholders to ensure smooth campus operations and timely information.

Qualifications

• HS Diploma or GED required.
• Three-plus years of experience in a fast-paced, customer service environment preferred.
• Knowledge and experience in an information technology and/or higher education environment is preferred.

Responsibilities

• Process purchasing requests and prepare purchase requisitions for the Facilities department.
• Maintain inventory and coordinate replenishment of Facilities consumable supplies and office supplies.
• Process invoices and prepare payment requisitions in accordance with university procedures.
• Reconcile departmental procurement card transactions and maintain supporting documentation.
• Maintain and track open purchase orders, projects, and related expenditures.
• Prepare annual blanket purchase orders to facilitate recurring expenditure throughout the fiscal year.
• Maintain organized records, files, and documentation (contracts, maintenance logs, compliance records).
• Provide general administrative support to departmental operations and management.

Skills

Customer service

Teamwork

Organizational skills

Multi-tasking

Communication skills

Education

HS Diploma or GED

BS/BA preferred

Tools

MS Word

Outlook

Excel

Job description

Touro University California is seeking an Administrative Coordinator under the direction of the Operations Manager to provide administrative support for the Facilities Department, including Environmental Health and Safety, and to all faculty, students, staff and administration.

The role covers procurement, asset management, contract administration, ServiceNow and Smartsheet support, and liaison work with vendors and internal stakeholders to ensure smooth campus operations and timely information.