Department Operations & Administrative Coordinator

Touro University; Vallejo (CA); On-site; USD 59,000 - 72,000; Full time

Job summary

Touro University seeks a detail-oriented coordinator to support Faculty Development, the Clinical Distinction program, and CME activities. The role involves coordinating schedules, meetings, travel, and events, while maintaining calendars and documents for accreditation and reporting.

You will manage inquiries from faculty, students, and external partners, draft communications, and maintain databases and learning platforms.

Qualifications

• Bachelor’s degree preferred, or equivalent job experience in healthcare/academic/business setting.
• Organizational and time management skills with meticulous attention to detail.
• Ability to take initiative and work independently and in collaboration with others.
• Experience with CME or continuing education coordination, survey and tracking tools, and email marketing/design tools preferred.

Responsibilities

• Coordinate schedules, meetings, travel, and virtual events; maintain departmental calendars.
• Prepare agendas, minutes, and follow up on action items for meetings.
• Serve as first point of contact for inquiries from faculty, students, and external partners.
• Draft and distribute communications, newsletters, and reports; utilize mail merge and bulk mailing systems.

Skills

Organization

Multi-tasking

Communication

Confidentiality

Public speaking

Education

Bachelor’s degree or equivalent

Tools

Smartsheet

Canvas

Zoom

Microsoft Teams

WordPress

Job description

Touro University seeks a detail-oriented coordinator to support Faculty Development, the Clinical Distinction program, and CME activities. The role involves coordinating schedules, meetings, travel, and events, while maintaining calendars and documents for accreditation and reporting.

You will manage inquiries from faculty, students, and external partners, draft communications, and maintain databases and learning platforms.