Facilities Operations & Maintenance Coordinator

Avid Bioservices; Tustin (CA); On-site; USD 48,000 - 59,000; Full time

Job summary

Avid Bioservices in Tustin, CA is seeking a Facilities Coordinator to support day-to-day planning, scheduling, documentation, purchasing, and administrative activities within the Facilities Department. You will maintain electronic maintenance records, coordinate preventive maintenance, and prepare reports for stakeholders.

This full-time onsite role involves coordinating with technicians and third-party providers, processing requisitions and purchase orders, maintaining vendor information, and

Qualifications

• Four or more years of administrative, maintenance-coordination, document-control, or related experience in a regulated industry.
• Working knowledge of GMP requirements and FDA-regulated document-control practices relevant to maintenance records.
• Experience using maintenance-management software such as CMMS, AMMS, MMS, SAP, BM RAM, or a comparable system.
• Experience maintaining electronic records, coordinating schedules, preparing reports, and processing purchasing documentation.
• Ability to organize and communicate maintenance information accurately across multiple stakeholders.

Responsibilities

• Maintain electronic maintenance records and asset documentation in BM RAM, including attaching PDFs, to support complete equipment histories.
• Develop and adjust daily maintenance schedules with maintenance personnel to support timely completion of work.
• Track maintenance activities and communicate status to stakeholders for visibility and planning.
• Maintain equipment and preventive maintenance information in BM RAM, including new equipment setup.
• Plan and schedule third-party maintenance activities and ensure records reflect completed work.
• Generate and analyze department reports to monitor maintenance activity and support planning and issue resolution.
• Process requisitions and purchase orders for supplies, services, and equipment to support facilities operations.
• Maintain vendor records, pricing, agreements, and related repositories to support purchasing and service coordination.
• Train maintenance personnel on BM RAM usage and orient new employees to work-request submission processes.
• Organize, file, store, and retrieve department records and provide administrative support, including travel itineraries and expense reports.

Skills

Administrative coordination

Documentation control

Communication

Multitasking

Team collaboration

Education

Associate degree

Tools

BM RAM

CMMS

SAP

Job description

Avid Bioservices in Tustin, CA is seeking a Facilities Coordinator to support day-to-day planning, scheduling, documentation, purchasing, and administrative activities within the Facilities Department. You will maintain electronic maintenance records, coordinate preventive maintenance, and prepare reports for stakeholders.

This full-time onsite role involves coordinating with technicians and third-party providers, processing requisitions and purchase orders, maintaining vendor information, and