Facilities Operations Lead: Optimize Space & Vendors

Na Ali'i; Arlington (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

Nakupuna Companies is seeking a Facilities Operations Administrator to support facilities programs, vendor management, and workplace services across locations. The role entails managing budgeting, contracts, access control, and maintenance activities to ensure operational efficiency and safety.

The position reports to the Facilities Project Manager and requires a proactive, detail-oriented professional with strong Microsoft Office skills and a background in facilities or operations management.

Qualifications

• Bachelor's degree in facilities management or a related field preferred; equivalent experience may be considered.
• Experience administering complex assignments, evaluating vendors or service options, and advising management is strongly preferred.
• Experience in or working for the U.S. military is highly desirable.

Responsibilities

• Administer facilities programs across one or more locations ensuring consistent service delivery.
• Assess operational conditions, identify gaps, determine root causes, and implement corrective actions.
• Develop, document, maintain, and improve facilities policies, SOPs, service standards, and internal controls.
• Establish priorities for work orders, preventive maintenance, repairs, space needs, and service requests.
• Administer central workplace services including building operations, reception, cleaning, catering, parking, and conference room services.
• Serve as subject-matter resource for facilities processes and advise employees and leaders on requirements, options, and resolutions.
• Monitor facilities operations and identify opportunities to improve efficiency, cost effectiveness, safety and workplace experience.
• Serve as primary facility point of contact for access control and coordinate with Security and stakeholders.
• Oversee maintenance and repair activities for facilities and equipment; coordinate refurbishments and renovations.
• Identify and implement facilities SOPs to increase effectiveness and efficiency.

Skills

Organizational skills

Planning skills

Discretion

Technical knowledge

Analytical skills

Time management

Communication

Customer service

Problem-solving

Education

Bachelor's degree in facilities management

Bachelor's degree in business administration

Operations

Project management

Equivalent education/experience

U.S. military experience (desirable)

Tools

Microsoft Office 365

Windows

Office software

Desktop software

Job description

Nakupuna Companies is seeking a Facilities Operations Administrator to support facilities programs, vendor management, and workplace services across locations. The role entails managing budgeting, contracts, access control, and maintenance activities to ensure operational efficiency and safety.

The position reports to the Facilities Project Manager and requires a proactive, detail-oriented professional with strong Microsoft Office skills and a background in facilities or operations management.