Facilities & Operations Lead

Republic-Bank-of-Chicago; Oak Brook (IL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Generous PTO

Health insurance

401(k) with match

Tuition reimbursement

Parental leave

Childcare assistance

Disability coverage

Life insurance

LinkedIn Learning access

Headspace subscription

Employee Assistance Program

Job summary

Republic Bank of Chicago seeks a Facilities Coordinator to oversee contracts, maintenance, and vendor management across multiple branches. You will coordinate service providers, track invoices, and ensure facility operations align with brand standards.

The role requires strong organizational and project management skills, experience with HVAC and fire life-safety systems, and the ability to travel between locations as needed. We offer a comprehensive benefits package and competitive compensation.

Qualifications

• Demonstrated experience in facilities management and regulatory compliance.
• Experience managing vendor contracts, service agreements, maintenance programs, and invoice approval processes.
• Working knowledge of HVAC systems, fire and life-safety systems, and related facility services.
• Strong project management, organizational, communication, and problem-solving skills.
• Ability to travel between branch and office locations as needed.

Responsibilities

• Contract Administration: Manage facility service contracts from bid through execution, documentation, and performance oversight.
• Lead bid processes for facility services and vendor engagements.
• Coordinate service calls and vendor support for janitorial, waste management, shredding, pest control, MFPs, ATM services, drive-thru equipment, and USPS needs.
• Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.
• Review, process, and track facilities, property, and utility invoices; liaise with Accounts Payable to resolve discrepancies.
• Monitor facilities budgets and communicate variances; maintain annual capital budget for maintenance and improvements.
• Serve as primary contact for branch construction, renovation, and facility projects; coordinate repairs and preventative maintenance.
• Maintain facility equipment inventory and conduct regular property inspections; respond to building emergencies.
• Maintain organized documentation for leases, contracts, COIs, inspections, and compliance requirements; support business continuity.

Skills

Facilities management

Commercial real estate operations

Vendor management

Regulatory compliance

Project management

Job description

Republic Bank of Chicago seeks a Facilities Coordinator to oversee contracts, maintenance, and vendor management across multiple branches. You will coordinate service providers, track invoices, and ensure facility operations align with brand standards.

The role requires strong organizational and project management skills, experience with HVAC and fire life-safety systems, and the ability to travel between locations as needed. We offer a comprehensive benefits package and competitive compensation.