Facilities Manager

Republic-Bank-of-Chicago; Oak Brook (IL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Generous PTO

Health insurance

401(k) with match

Tuition reimbursement

Parental leave

Childcare assistance

Disability coverage

Life insurance

LinkedIn Learning access

Headspace subscription

Employee Assistance Program

Job summary

Republic Bank of Chicago seeks a Facilities Coordinator to oversee contracts, maintenance, and vendor management across multiple branches. You will coordinate service providers, track invoices, and ensure facility operations align with brand standards.

The role requires strong organizational and project management skills, experience with HVAC and fire life-safety systems, and the ability to travel between locations as needed. We offer a comprehensive benefits package and competitive compensation.

Qualifications

• Demonstrated experience in facilities management and regulatory compliance.
• Experience managing vendor contracts, service agreements, maintenance programs, and invoice approval processes.
• Working knowledge of HVAC systems, fire and life-safety systems, and related facility services.
• Strong project management, organizational, communication, and problem-solving skills.
• Ability to travel between branch and office locations as needed.

Responsibilities

• Contract Administration: Manage facility service contracts from bid through execution, documentation, and performance oversight.
• Lead bid processes for facility services and vendor engagements.
• Coordinate service calls and vendor support for janitorial, waste management, shredding, pest control, MFPs, ATM services, drive-thru equipment, and USPS needs.
• Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.
• Review, process, and track facilities, property, and utility invoices; liaise with Accounts Payable to resolve discrepancies.
• Monitor facilities budgets and communicate variances; maintain annual capital budget for maintenance and improvements.
• Serve as primary contact for branch construction, renovation, and facility projects; coordinate repairs and preventative maintenance.
• Maintain facility equipment inventory and conduct regular property inspections; respond to building emergencies.
• Maintain organized documentation for leases, contracts, COIs, inspections, and compliance requirements; support business continuity.

Skills

Facilities management

Commercial real estate operations

Vendor management

Regulatory compliance

Project management

Job description

Facilities ManagerReports to: EVP / Chief Operating OfficerStatus: Full Time, ExemptPosition SummaryThe Facilities Coordinator plays a critical role in ensuring Republic Bank’s properties, branches, and operational spaces remain safe, functional, and aligned with brand standards. This individual manages facility-related contracts, coordinates essential services, oversees property maintenance activities, and supports financial and compliance processes that keep the bank running smoothly. The ideal candidate is organized, proactive, and skilled at managing vendors, projects, and operational details across multiple locations.What You’ll DoAs Facilities Coordinator, you will support and lead key Facilities functions, including (but not limited to):Contract AdministrationManage facility service contracts from bid through execution, documentation, and performance oversight.Lead bid processes for facility services and vendor engagements.Maintain contract terms, renewal dates, and termination provisions.Track vendor Certificates of Insurance and monitor service levels and KPIs.Service CoordinationCoordinate service calls and vendor support for janitorial, waste management, shredding, pest control, multifunction printers, ATM services, drive‑thru equipment, and USPS needs.Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.Financial AdministrationReview, process, and track facilities, property, and utility invoices.Partner with Accounts Payable and vendors to resolve discrepancies.Monitor facilities budgets and communicate variances.Maintain the annual capital budget for maintenance and improvement projects.Property & Facilities ManagementServe as the primary contact for branch construction, renovation, and facility projects.Ensure facilities are clean, safe, well‑maintained, and aligned with brand standards.Coordinate repairs, preventative maintenance, and capital improvements.Maintain facility equipment inventory and conduct regular property inspections.Collaborate with property management partners and respond to building emergencies, including minor hands‑on troubleshooting.Compliance & Risk ManagementMaintain organized documentation for leases, contracts, COIs, inspections, and compliance requirements.Oversee life‑safety systems, emergency preparedness, and support Business Continuity activities.Manage physical records storage across multiple locations and support retention processes.SUPERVISORY RESPONSIBILITIES:Office Service CoordinatorCorporate ReceptionistWho You AreDemonstrated experience in facilities management, commercial real estate operations, vendor management, and regulatory compliance.Experience managing vendor contracts, service agreements, maintenance programs, and invoice approval processes.Working knowledge of HVAC systems, fire and life-safety systems, fire extinguisher services, backflow prevention, pest control, document destruction, and related facility services.Strong project management, organizational, communication, problem-solving, and follow-up skills.Ability to travel between branch and office locations as needed.Ability to provide occasional after-hours support for emergency situations.Professional, collaborative, and able to build strong relationships across departments and with external partners.Our CommitmentRepublic Bank of Chicago is fully committed to fostering a workplace culture where all individuals feel valued, respected, and empowered to thrive—because our most important asset is, and always will be, our people.What We OfferAs a commitment to your physical, emotional, and financial wellbeing, we are proud to offer a comprehensive benefits package as part of your overall compensation, including:A competitive salary range is estimated at $90,000 - $105,000 per year for this position. Final compensation will vary based on experience, skills, and qualifications.Generous Paid Time off to help you rest, recharge, and have a productive work / life balance.Health, dental, and vision insurance with tax-advantaged FSA and HSA account optionsRetirement benefits including 401k plan with generous discretionary matching contributionsTuition reimbursement program for continuing education and professional developmentParental Leave for both primary and secondary caregiversChildcare assistance program to support working parents and their eligible dependentsShort-term and long-term disability coverage for long-term income stabilityBasic Life and AD&D insurance with elective additional coverage for you, your spouse, or childrenProfessional and personal skill development resources offered through bank-paid LinkedIn Learning subscriptionMental wellness benefits including Headspace meditation app subscription and access to our Employee Assistance ProgramAbout Republic – Chicago’s Hardworking BankRepublic Bank has been dedicated to and deeply rooted in the communities we serve since 1964. We live where you live. We work where you work.We are proud to serve local businesses and individual clients, contributing to their financial success.At Republic Bank, we are building a team of talented and enthusiastic professionals who share our passion for doing right by others. We are committed to new ideas, new ways of thinking, and we have a focus on your development as a teammate, professional colleague, and respected partner to the business.Our Core Values are not framed on the wall. They are the DNA that shapes how we think, act, and grow. From the boardroom to the breakroom, our values live in every colleague who is fortunate enough to serve our clients and communities:Put People FirstLead with IntegrityDeliberate TransparencyRelentless Customer FocusValue Creation/Growth MindsetIf you would enjoy working in a dynamic environment and are looking for an opportunity to become a part of something special, we invite you to apply today!