Facilities Manager

Republic Bank Of Chicago; Chicago (IL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Health, dental, and vision insurance

401k with matching

Tuition reimbursement

Parental leave

Disability coverage

Life insurance

LinkedIn Learning access

Headspace wellness benefits

Job summary

Republic Bank of Chicago is seeking a Facilities Coordinator to ensure our properties, branches, and spaces are safe, functional, and on-brand. You will manage facility contracts, coordinate services, oversee maintenance programs, and support financial and compliance processes across multiple locations.

The role requires strong vendor management, project coordination, and the ability to travel between branches.

Qualifications

• Experience in facilities management and regulatory compliance.
• Experience managing vendor contracts and service agreements.
• Willingness to travel between branches and provide after-hours support.

Responsibilities

• Manage facility service contracts from bid through execution and oversight.
• Lead bid processes for facility services and vendor engagements.
• Maintain contract terms, renewal dates, and termination provisions.
• Track vendor COIs and monitor service levels and KPIs.
• Coordinate service calls for janitorial, waste, pest control, and other needs.
• Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.
• Process facilities, property, and utility invoices with Accounts Payable.
• Monitor facilities budgets and communicate variances.
• Maintain annual capital budget for maintenance projects.
• Serve as primary contact for branch construction, renovations, and facility projects.
• Ensure facilities are clean, safe, and aligned with brand standards.
• Coordinate repairs, preventative maintenance, and capital improvements.
• Maintain facility equipment inventory and conduct inspections.
• Collaborate with property management partners and respond to emergencies.
• Maintain leases, COIs, inspections, and compliance documentation.
• Support life-safety systems, emergency preparedness, and business continuity.

Skills

Facilities management

Vendor management

Regulatory compliance

Project management

Communication

Problem-solving

Travel between locations

After-hours support

Cross-department collaboration

Job description

Reports to: EVP / Chief Operating Officer
Status: Full Time, Exempt

Position Summary

The Facilities Coordinator plays a critical role in ensuring Republic Bank’s properties, branches, and operational spaces remain safe, functional, and aligned with brand standards. This individual manages facility-related contracts, coordinates essential services, oversees property maintenance activities, and supports financial and compliance processes that keep the bank running smoothly. The ideal candidate is organized, proactive, and skilled at managing vendors, projects, and operational details across multiple locations.

What You’ll Do

Contract Administration

• Manage facility service contracts from bid through execution, documentation, and performance oversight.
• Lead bid processes for facility services and vendor engagements.
• Maintain contract terms, renewal dates, and termination provisions.
• Track vendor Certificates of Insurance and monitor service levels and KPIs.

Service Coordination

• Coordinate service calls and vendor support for janitorial, waste management, shredding, pest control, multifunction printers, ATM services, drive‑thru equipment, and USPS needs.
• Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.

Financial Administration

• Review, process, and track facilities, property, and utility invoices.
• Partner with Accounts Payable and vendors to resolve discrepancies.
• Monitor facilities budgets and communicate variances.
• Maintain the annual capital budget for maintenance and improvement projects.

Property & Facilities Management

• Serve as the primary contact for branch construction, renovation, and facility projects.
• Ensure facilities are clean, safe, well‑maintained, and aligned with brand standards.
• Coordinate repairs, preventative maintenance, and capital improvements.
• Maintain facility equipment inventory and conduct regular property inspections.
• Collaborate with property management partners and respond to building emergencies, including minor hands‑on troubleshooting.

Compliance & Risk Management

• Maintain organized documentation for leases, contracts, COIs, inspections, and compliance requirements.
• Oversee life‑safety systems, emergency preparedness, and support Business Continuity activities.
• Manage physical records storage across multiple locations and support retention processes.

Supervisory Responsibilities

• Office Service Coordinator
• Corporate Receptionist

Who You Are

• Demonstrated experience in facilities management, commercial real estate operations, vendor management, and regulatory compliance.
• Experience managing vendor contracts, service agreements, maintenance programs, and invoice approval processes.
• Working knowledge of HVAC systems, fire and life‑safety systems, fire extinguisher services, backflow prevention, pest control, document destruction, and related facility services.
• Strong project management, organizational, communication, problem-solving, and follow‑up skills.
• Ability to travel between branch and office locations as needed.
• Ability to provide occasional after‑hours support for emergency situations.
• Professional, collaborative, and able to build strong relationships across departments and with external partners.

Our Commitment

Republic Bank of Chicago is fully committed to fostering a workplace culture where all individuals feel valued, respected, and empowered to thrive—because our most important asset is, and always will be, our people.

What We Offer

Benefits

• A competitive salary range is estimated at $90,000 - $105,000 per year for this position. Final compensation will vary based on experience, skills, and qualifications.
• Generous Paid Time off to help you rest, recharge, and have a productive work / life balance.
• Health, dental, and vision insurance with tax-advantaged FSA and HSA account options
• Retirement benefits including 401k plan with generous discretionary matching contributions
• Tuition reimbursement program for continuing education and professional development
• Parental Leave for both primary and secondary caregivers
• Childcare assistance program to support working parents and their eligible dependents
• Short-term and long-term disability coverage for long-term income stability
• Basic Life and AD&D insurance with elective additional coverage for you, your spouse, or children
• Professional and personal skill development resources offered through bank-paid LinkedIn Learning subscription
• Mental wellness benefits including Headspace meditation app subscription and access to our Employee Assistance Program

About Republic – Chicago’s Hardworking Bank

Republic Bank has been dedicated to and deeply rooted in the communities we serve since 1964. We live where you live. We work where you work.

We are proud to serve local businesses and individual clients, contributing to their financial success.

At Republic Bank, we are building a team of talented and enthusiastic professionals who share our passion for doing right by others. We are committed to new ideas, new ways of thinking, and we have a focus on your development as a teammate, professional colleague, and respected partner to the business.

Our Core Values Are Not Framed On The Wall. They Are The DNA That Shapes How We Think, Act, And Grow. From The Boardroom To The Breakroom, Our Values Live In Every Colleague Who Is Fortunate Enough To Serve Our Clients And Communities

• Put People First
• Lead with Integrity
• Deliberate Transparency
• Relentless Customer Focus
• Value Creation/Growth Mindset