Facilities Manager - Multi-Site Operations & Vendors

Republic Bank Of Chicago; Chicago (IL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Health, dental, and vision insurance

401k with matching

Tuition reimbursement

Parental leave

Disability coverage

Life insurance

LinkedIn Learning access

Headspace wellness benefits

Job summary

Republic Bank of Chicago is seeking a Facilities Coordinator to ensure our properties, branches, and spaces are safe, functional, and on-brand. You will manage facility contracts, coordinate services, oversee maintenance programs, and support financial and compliance processes across multiple locations.

The role requires strong vendor management, project coordination, and the ability to travel between branches.

Qualifications

• Experience in facilities management and regulatory compliance.
• Experience managing vendor contracts and service agreements.
• Willingness to travel between branches and provide after-hours support.

Responsibilities

• Manage facility service contracts from bid through execution and oversight.
• Lead bid processes for facility services and vendor engagements.
• Maintain contract terms, renewal dates, and termination provisions.
• Track vendor COIs and monitor service levels and KPIs.
• Coordinate service calls for janitorial, waste, pest control, and other needs.
• Oversee procurement, delivery, installation, and maintenance of furniture, fixtures, and equipment.
• Process facilities, property, and utility invoices with Accounts Payable.
• Monitor facilities budgets and communicate variances.
• Maintain annual capital budget for maintenance projects.
• Serve as primary contact for branch construction, renovations, and facility projects.
• Ensure facilities are clean, safe, and aligned with brand standards.
• Coordinate repairs, preventative maintenance, and capital improvements.
• Maintain facility equipment inventory and conduct inspections.
• Collaborate with property management partners and respond to emergencies.
• Maintain leases, COIs, inspections, and compliance documentation.
• Support life-safety systems, emergency preparedness, and business continuity.

Skills

Facilities management

Vendor management

Regulatory compliance

Project management

Communication

Problem-solving

Travel between locations

After-hours support

Cross-department collaboration

Job description

Republic Bank of Chicago is seeking a Facilities Coordinator to ensure our properties, branches, and spaces are safe, functional, and on-brand. You will manage facility contracts, coordinate services, oversee maintenance programs, and support financial and compliance processes across multiple locations.

The role requires strong vendor management, project coordination, and the ability to travel between branches.