Facilities Operations Coordinator (Contract) – NYC

Evrhire; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

The Evrhire team in the Financial District of NYC is seeking a Facilities Operations Coordinator to support the day-to-day operation, maintenance, safety, and reliability of corporate facilities and critical infrastructure. You will coordinate preventive maintenance, manage vendors, and oversee office moves and projects to ensure a safe, efficient workplace.

Requirements include 2+ years in facilities coordination, strong organizational skills, and knowledge of HVAC/MEP systems.

Qualifications

• 2+ years of experience in facilities coordination, facilities management, building operations, workplace services, or related field.
• Experience supporting corporate or commercial facilities, preferably in a financial services or other mission-critical environment.
• Working knowledge of HVAC and MEP systems.
• Experience coordinating preventive maintenance and facilities service vendors.
• Experience with facilities projects, office relocations, renovations, or remodeling.
• Strong organizational and project coordination skills.
• Excellent troubleshooting and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and respond effectively to urgent facilities issues.
• Strong attention to detail and documentation skills.
• Ability to work effectively with employees, management, contractors, vendors, and building management.

Responsibilities

• Coordinate workplace services, conference room requirements, catering, events, and other office support activities.
• Manage onsite service vendors responsible for workplace cleanliness, pantry services, catering support, and related office services.
• Ensure common areas and employee amenities are properly maintained and stocked.
• Respond to employee and business-unit facilities requests in a timely and professional manner.
• Coordinate facilities projects including office renovations, remodeling, relocations, downsizing initiatives, and departmental moves.
• Develop schedules and coordinate activities with internal stakeholders, vendors, building management, and contractors.
• Support planning and execution of building shutdowns and infrastructure testing.
• Coordinate and supervise onsite facilities engineers, mechanics, maintenance personnel, and third-party vendors.
• Schedule vendor maintenance, inspections, repairs, and service activities.
• Review and monitor facilities service contracts and vendor performance.
• Coordinate vendor access and ensure contractors follow applicable building, security, and safety procedures.
• Review invoices and service documentation and coordinate submission to Accounts Payable, Procurement, and management for payment.
• Coordinate the daily operation and maintenance of corporate facilities and building infrastructure.
• Monitor and support critical mechanical, electrical, plumbing, and HVAC (MEP) systems.
• Log, track, and respond to facilities service requests, maintenance issues, and emergency repairs.
• Coordinate routine inspections, testing, certifications, and maintenance activities to ensure compliance with applicable requirements.
• Coordinate visitor management and contractor access.
• Coordinate with security personnel and building management on facilities and access-related matters.

Skills

Facilities coordination

Project coordination

Communication skills

Troubleshooting

Multitasking

Documentation skills

Education

High school diploma

Facilities management training

Engineering/Construction education preferred

Job description

The Evrhire team in the Financial District of NYC is seeking a Facilities Operations Coordinator to support the day-to-day operation, maintenance, safety, and reliability of corporate facilities and critical infrastructure. You will coordinate preventive maintenance, manage vendors, and oversee office moves and projects to ensure a safe, efficient workplace.

Requirements include 2+ years in facilities coordination, strong organizational skills, and knowledge of HVAC/MEP systems.