Facilities Operations Coordinator

Jobtailor; Washington (District of Columbia); On-site; USD 52,000 - 78,000; Full time

Job summary

Jobtailor is seeking a Facilities Maintenance Coordinator to oversee site maintenance, coordinate vendors, and support project teams. The role requires field presence and strong planning, with an emphasis on maintaining quality and schedules across operations.

The successful candidate will handle procurement, reporting in Excel, and client-facing interactions, ensuring service providers meet standards while collaborating with property managers and project teams.

Qualifications

• Technical knowledge of facility maintenance and operations with ability to evaluate work quality.
• Strong coordination and planning skills with demonstrated ability to manage multiple priorities.
• Experience managing vendor relationships and holding service providers accountable.
• Excel proficiency for reporting and documentation.
• Excellent communication skills for interfacing with clients, stakeholders, and vendors.
• Knowledge of maintenance planning and scheduling best practices.
• Ability to work in field environments with physical site presence.

Responsibilities

• Monitor facility conditions and coordinate maintenance activities to ensure optimal performance.
• Plan and oversee maintenance work with technical accountability, conducting job walks and evaluating quality.
• Escort and manage vendor relationships, ensuring quality standards through technical evaluation and performance oversight
• Support property managers with routine operations, procurement activities, and special event coordination
• Schedule and coordinate maintenance activities across the site to minimize operational disruption
• Interface professionally with clients, visitors, and guests while directing service providers
• Maintain facility management documentation and create customized administrative reports in Excel
• Provide facility-specific support to project management teams and assist with tactical planning

Skills

Facility maintenance knowledge

Coordination and planning

Vendor management

Communication skills

Maintenance planning

Field work

Tools

Excel

Job description

Responsibilities

• Monitor facility conditions and coordinate maintenance activities to ensure optimal performance
• Plan and oversee maintenance work with technical accountability, conducting job walks and evaluating quality
• Escort and manage vendor relationships, ensuring quality standards through technical evaluation and performance oversight
• Support property managers with routine operations, procurement activities, and special event coordination
• Schedule and coordinate maintenance activities across the site to minimize operational disruption
• Interface professionally with clients, visitors, and guests while directing service providers
• Maintain facility management documentation and create customized administrative reports in Excel
• Provide facility-specific support to project management teams and assist with tactical planning

Requirements

• Technical knowledge of facility maintenance and operations with ability to evaluate work quality
• Strong coordination and planning skills with demonstrated ability to manage multiple priorities
• Experience managing vendor relationships and holding service providers accountable
• Proficiency in Excel for creating reports and maintaining documentation
• Excellent communication skills for interfacing with clients, stakeholders, and vendors
• Knowledge of maintenance planning and scheduling best practices
• Ability to work in field environments with physical site presence