Facilities Ops Planner

brobstongroup.com - Jobboard; Seattle (WA); On-site; USD 80,000 - 100,000; Full time

Job summary

The Facilities Operations Planner at brobstongroup.com - Jobboard will support the Corporate Facilities team in planning and coordinating maintenance activities across multiple sites. This role requires strong experience with CMMS and will involve developing maintenance schedules, preparing job plans, and coordinating with vendors.

The ideal candidate will have 5+ years of experience in facilities operations, with proven skills in maintenance planning and scheduling. Strong communication skills are essential for working with cross-functional teams and ensuring efficient execution of work.

Qualifications

• 5+ years of experience in facilities, maintenance planning, or operations in a multi-site environment.
• Strong experience using Computerized Maintenance Management Systems (CMMS) and managing work order workflows.
• Experience estimating labor, materials, and resource requirements for maintenance work.

Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance activities across multiple sites.
• Develop and maintain multi-month maintenance schedules and ensure work is balanced across available resources.
• Track SLA performance and analyze maintenance data to identify trends.

Skills

Facilities planning

CMMS proficiency

Data-driven planning

Vendor coordination

Communication skills

Tools

ServiceNow

Prism

Coupa

Job description

Summary

The Facilities Operations Planner supports the Corporate Facilities team in planning and coordinating preventive and corrective maintenance across multiple sites to maintain a safe, efficient workplace. The role leverages CMMS and operational data to develop multi-month maintenance schedules, scope work, estimate labor and materials, and prepare job plans for technicians and vendors. The Planner partners with Facilities leadership, maintenance technicians, and cross-functional teams to ensure work is executed efficiently and asset reliability is maintained.

Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance activities across multiple sites
• Review and prioritize work orders, define scope, and determine level of planning required based on criticality and resources
• Develop and maintain multi-month maintenance schedules and ensure work is balanced across available resources
• Prepare job plans and work packages outlining materials, tools, access requirements, and execution steps for technicians and vendors
• Use CMMS and related systems to manage work orders, maintain asset data, and ensure accurate documentation and closure
• Coordinate vendors and contractors for scheduling, site access, and execution readiness
• Track SLA performance, analyze maintenance data to identify trends, and support continuous improvement
• Support Facilities PMO and program teams through site walks, scope validation, and purchase order support

Requirements

• 5+ years of experience in facilities, maintenance planning, or operations in a multi-site environment
• Strong experience using Computerized Maintenance Management Systems (CMMS) and managing work order workflows
• Proven ability to plan, schedule, and coordinate maintenance activities with a data-driven approach
• Experience estimating labor, materials, and resource requirements for maintenance work
• Experience working with vendors, contractors, and cross-functional teams and strong communication skills
• Proficiency in Microsoft Office and maintenance-related systems such as ServiceNow, Prism, or Coupa
• Preferred: knowledge of building systems (mechanical, electrical, plumbing, controls) and reliability-centered maintenance experience