Facilities Supervisor

Jobtailor; Madison (WI); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor is seeking a Facilities Manager to oversee maintenance, operations, and the condition of company properties in Madison, WI. You will supervise staff, coordinate contractors, manage budgets, and ensure safety and regulatory compliance across multiple sites.

The role requires strong leadership, planning skills, and hands-on maintenance capability, with daily travel between worksites and a focus on energy optimization and space utilization.

Qualifications

• Bachelor’s degree preferred.
• Professional certification in facilities management preferred.
• Minimum five years supervising facilities in multi-site environments.
• Excellent communication and organizational skills.

Responsibilities

• Oversee maintenance, operations, and condition of owned and leased properties.
• Supervise, support, and train direct reports.
• Coordinate daily operations of the Facilities Department.
• Provide timely performance feedback and evaluations for staff.
• Manage coaching, corrective action, and discipline per policy.
• Schedule and oversee contractors at all company locations.
• Plan and coordinate maintenance, repairs, and special projects.
• Perform hands-on repairs and preventative maintenance.
• Monitor schedules and approve bi-weekly payroll for staff.
• Purchase materials and equipment within policy and budget.
• Optimize space utilization and furniture layouts.
• Ensure compliance with laws, regulations, and safety standards.
• Develop strategies to reduce energy costs across properties.

Skills

Verbal Communication

Written Communication

Organizational Skills

Problem Solving

Presentation Skills

Education

Bachelor's degree preferred

Professional certification in facilities management

Tools

Excel

Asset management software

Automated work order systems

Job description

• Oversee the maintenance, operations, and overall condition of all owned and leased properties
• Supervise, support, and train direct reports
• Oversee the daily operations and workflow of the Facilities Department
• Provide timely, constructive performance feedback and evaluations for direct reports
• Manage employee coaching, corrective action, and discipline in accordance with company policies and procedures
• Schedule, coordinate, and oversee contractors performing work across all company locations and properties
• Plan, schedule, and coordinate general maintenance, repairs, and special projects as needed
• Perform hands‑on repairs and preventative maintenance at all company locations and residential properties
• Monitor direct reports’ schedules and hours worked; review and approve bi‑weekly payroll
• Purchase building materials, maintenance supplies, equipment, and furniture in accordance with company policy and budget guidelines
• Optimize space utilization by managing room assignments, facility reconfigurations, and furniture layouts
• Ensure compliance with all applicable laws, regulations, and safety standards
• Develop and implement strategies to optimize energy consumption and reduce utility costs across all properties

Requirements

• Bachelor’s degree preferred
• Professional certification in facilities management or a related field preferred
• Minimum of five years of supervisory experience in facilities management, preferably within a multi‑site business environment
• Excellent verbal and written communication skills
• Strong organizational skills with exceptional attention to detail
• Effective presentation skills
• Strong analytical thinking, creative problem‑solving, and decision‑making skills
• Proficiency in Microsoft Office Suite and related software applications
• Ability to effectively use computer applications including asset management software, automated work order systems, and Excel for tracking, reporting, and spreadsheet development
• Daily travel to different worksites, as needed.

Hard Skills

• Maintenance Coordination
• Preventative Maintenance
• Project Planning
• Budget Management
• Energy Optimization

Soft Skills

• Verbal Communication
• Written Communication
• Organizational Skills
• Problem‑Solving
• Presentation Skills

Certifications & Qualifications

• Professional Certification in Facilities Management