Facilities Maintenance Coordinator

CBRE; Los Angeles (CA); On-site; USD 30,141 - 33,117; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

CBRE in Los Angeles is seeking a dedicated operations support professional to join their facility management team. This role is essential for ensuring smooth service delivery and coordination of maintenance requests, acting as the organizational heartbeat of the facility.

The ideal candidate will possess strong problem-solving skills and a proactive approach to challenges, maintaining quality service. Essential qualifications include a high school diploma or GED and at least two years of relevant experience.

Qualifications

• Minimum of two years of related experience and/or training.
• Ability to write routine reports and correspondence.
• Physical requirements include lifting 50 lbs or more.

Responsibilities

• Responds to client inquiries and concerns.
• Creates work orders and assigns them to technicians and vendors.
• Processes invoices and ensures proper cost center coding.

Skills

Proactive problem-solver

Strong organizational skills

Basic skills with Microsoft Office Outlook

Education

High school diploma or GED

Job description

About the role

This crucial role supports the facility management team by driving operational excellence, acting as the organizational heartbeat that ensures every client facility need is swiftly and successfully met! You will serve as the critical hub for all maintenance requests, coordinating necessary repairs, and leading clear, efficient communication with key vendors. The ideal candidate is a proactive problem‑solver with strong organizational skills, possessing an ability to prioritize and complete tasks within a fast‑paced environment, specifically leveraging a CMMS (Computerized Maintenance Management System). Reporting directly to the Facility Manager, this position demands seamless collaboration to keep our entire operation running smoothly.

What you'll do

• Responds to client inquiries and concerns.
• Ensures timely and quality service delivery to clients.
• Follows up with clients to ensure customer happiness.
• Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
• Communicates work orders to technicians and assists management in resolving problems.
• Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
• Maintains files on work orders, proposals, and department files.
• Trains vendors on work order and billing procedures.
• Processes invoices and ensures proper cost center coding.
• Assists with the inspections on the facility campus.

What you'll need

• High school diploma or general education degree (GED) required.
• Minimum of two years of related experience and/or training.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Basic skills with Microsoft Office Outlook.
• Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

Pay

$21.88 - $24.04 per hour

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location

In person.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.