Facilities Operations Coordinator

Optimum; Tyler (TX); On-site; USD 48,000 - 68,000; Full time

Job summary

Optimum is seeking a Facility Coordinator in Tyler, TX to manage documentation, planning, tracking and forecasting of facility projects and budget expenditures. You will analyze facility costs and support the Facilities Operations Department with financial bookkeeping and reporting.

Responsibilities include assisting regional directors, preparing analyses for budgets, organizing files, creating CMMS tickets, tracking work orders, and coordinating with vendors and contractors to ensure timely

Qualifications

• 3-5 years+ facility coordinator experience.
• Knowledge of computer skills including MS Word, Excel and PowerPoint.
• Must be able to direct vendors and contractors.
• Must have a professional attitude and presentation.
• Knowledge of CMMS system for work order management.
• High school diploma or GED required.

Responsibilities

• Assists Facility Regional Directors / Managers with various administrative duties to maintain facilities to defined standards.
• Prepares financial related analyses for periodic budget / forecast updates and additional special report as requested by the Facility Director.
• Responsible for organizing and maintaining files and completing operational and project-oriented tasks in a timely and efficient manner ensuring adherence to established guidelines.
• Create CMMS work order tickets for repairs and route to the appropriate facility personnel.
• Tracks work orders from inception to completion and administratively closes them.
• Utilizes Microsoft Office to produce high quality reports, presentations, and other documents.
• Participates in more complex projects and performs other duties as assigned by the Regional Facility Directors / Managers.
• Create Purchase Requisitions and receive related invoices in the Facility finical system.
• Acquires copies of and tracks validity & expiration dates of insurance certificate, building permits, certificates of capital improvements, certificates of occupancy, lien waivers, affidavits of payment to subcontractors, and/or and other documents required under the terms of the agreements being managed.
• Maintains complete records of new and expired Contacts, Insurance Certificates for all Corporate Facilities vendors.
• Maintains and administers Tax-Exempt Certificates, bid documents, Vendor Qualification requests and new vendor information.
• Assist the Regional Facility Manager with on call (standby) and PTO (Paid Time Off) schedules for facility staff.
• Assist Regional Facility Manager with the review of facilities requests daily and assign work to mechanics as needed to prioritize and maximize time management.
• Provide vendor background and other checks for security requirements.

Skills

Vendor management

Professional demeanor

Communication

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

CMMS

Job description

Optimum is seeking a Facility Coordinator in Tyler, TX to manage documentation, planning, tracking and forecasting of facility projects and budget expenditures. You will analyze facility costs and support the Facilities Operations Department with financial bookkeeping and reporting.

Responsibilities include assisting regional directors, preparing analyses for budgets, organizing files, creating CMMS tickets, tracking work orders, and coordinating with vendors and contractors to ensure timely