Facilities Projects & Budget Coordinator

Optimum Communications Inc.; Tyler (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Optimum Communications Inc. is seeking a motivated Facility Coordinator to support the Regional Facility Directors/Managers by coordinating documentation, planning, tracking, and forecasting of facility projects and budget expenditures.

You will prepare analyses, organize files, create CMMS tickets, and track work orders end-to-end, while collaborating with vendors and internal teams to ensure efficiency and compliance.

Qualifications

• 3–5 years+ facility coordinator experience
• Knowledge of MS Word, Excel and PowerPoint
• Must direct vendors and contractors
• High school diploma or GED required
• Administrating Assistant education or certification a plus

Responsibilities

• Assist Facility Regional Directors/Managers with administrative duties
• Prepare financial analyses for budget/forecast updates
• Organize and maintain files and complete operational tasks
• Create CMMS work orders and route to staff
• Track work orders from start to finish and close them
• Produce reports and documents using Microsoft Office
• Support regional facility manager on projects as needed
• Create Purchase Requisitions and process invoices in the finance system
• Maintain insurance certificates, permits and related documents
• Assist with vendor background checks and security requirements

Skills

MS Word

Excel

PowerPoint

CMMS

Vendor mgmt

Education

High school diploma or GED

Admin assistant cert (plus)

Tools

CMMS system

Job description

Optimum Communications Inc. is seeking a motivated Facility Coordinator to support the Regional Facility Directors/Managers by coordinating documentation, planning, tracking, and forecasting of facility projects and budget expenditures.

You will prepare analyses, organize files, create CMMS tickets, and track work orders end-to-end, while collaborating with vendors and internal teams to ensure efficiency and compliance.