Facility Coordinator

Optimum Communications Inc.; Tyler (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Optimum Communications Inc. is seeking a motivated Facility Coordinator to support the Regional Facility Directors/Managers by coordinating documentation, planning, tracking, and forecasting of facility projects and budget expenditures.

You will prepare analyses, organize files, create CMMS tickets, and track work orders end-to-end, while collaborating with vendors and internal teams to ensure efficiency and compliance.

Qualifications

• 3–5 years+ facility coordinator experience
• Knowledge of MS Word, Excel and PowerPoint
• Must direct vendors and contractors
• High school diploma or GED required
• Administrating Assistant education or certification a plus

Responsibilities

• Assist Facility Regional Directors/Managers with administrative duties
• Prepare financial analyses for budget/forecast updates
• Organize and maintain files and complete operational tasks
• Create CMMS work orders and route to staff
• Track work orders from start to finish and close them
• Produce reports and documents using Microsoft Office
• Support regional facility manager on projects as needed
• Create Purchase Requisitions and process invoices in the finance system
• Maintain insurance certificates, permits and related documents
• Assist with vendor background checks and security requirements

Skills

MS Word

Excel

PowerPoint

CMMS

Vendor mgmt

Education

High school diploma or GED

Admin assistant cert (plus)

Tools

CMMS system

Job description

Are you looking to Optimize your life? Start your exciting path to a rewarding career today!

We are Optimum, a leader in the fast-paced world of connectivity, and we're seeking driven and enthusiastic professionals to join our team, empower lives, fuel businesses, and drive innovation. Connectivity is now longer a luxury, but a necessity. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. Our successes, now and in the future, are powered by our amazing product, a commitment to our people and culture, and the connections we make in our communities.

If you are resourceful, collaborative, and passionate about delivering consistent excellence, Optimum is for you!

Job Summary

Responsible for coordinating the documentation, planning, tracking and forecasting of all facility projects, repairs, preventive maintenance and department budget expenditures. Performs analysis of facility expenses and performs a variety of financial bookkeeping, tracking and reporting functions to support the Facilities Operations Department.

Responsibilities

• Assists Facility Regional Directors / Managers with various administrative duties to maintain facilities to defined standards
• Prepares financial related analyses for periodic budget / forecast updates and additional special report as requested by the Facility Director
• Responsible for organizing and maintaining files and completing operational and project-oriented tasks in a timely and efficient manner ensuring adherence to established guidelines
• Create CMMS work order tickets for repairs and route to the appropriate facility personnel
• Tracks work orders from inception to completion and administratively closes them
• Utilizes Microsoft Office to produce high quality reports, presentations, and other documents
• Participates in more complex projects and performs other duties as assigned by the Regional Facility Directors / Managers
• Create Purchase Requisitions and receive related invoices in the Facility finical system
• Acquires copies of and tracks validity & expiration dates of insurance certificate, building permits, certificates of capital improvements, certificates of occupancy, lien waivers, affidavits of payment to subcontractors, and/or and other documents required under the terms of the agreements being managed
• Maintains complete records of new and expired Contacts, Insurance Certificates for all Corporate Facilities vendors
• Maintains and administers Tax-Exempt Certificates, bid documents, Vendor Qualification requests and new vendor information
• Assist the Regional Facility Manager with on call (standby) and PTO (Paid Time Off) schedules for facility staff
• Assist Regional Facility Manager with the review of facilities requests daily and assign work to mechanics as needed to prioritize and maximize time management
• Provide vendor background and other checks for security requirements

Qualifications

• 3-5 years+ facility coordinator experience
• Knowledge of computer skills including MS word, Excel and PowerPoint
• Must be able to direct vendors and contractors
• Must have a professional attitude and presentation
• Knowledge of CMMS system for work order management
• High school diploma or GED required
• Administrating Assistant education or certification a plus

At Optimum, every action and interaction we take part in, is driven by our three Guiding Principles: Do What's Right, Drive One Optimum, and Make It Happen. These aren't just words, they help us build trust, create real community, and embrace new ways of thinking. Our employees are empowered to do the right thing for our customers and co-workers and to recognize and reward these behaviors when we see them. It's all part of the bigger picture of "Be The Difference" where each employee knows they have the power to enact real change, share new ideas, and understand that learning never stops.

All job descriptions and required skills, qualifications and responsibilities for a particular position are subject to modification by the Company from time to time, in the Company's discretion based on business necessity.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, national origin, religion, age, disability, sex, sexual orientation, gender identity or protected veteran status, or any other basis protected by applicable federal, state, or local law. The Company provides reasonable accommodations upon request in accordance with applicable requirements.

Optimum collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state, and local law.

Applicants for employment with the Company will never be asked to provide money (even if reimbursable) as part of the job application or hiring process. Please review our Fraud FAQ for further details.