Facilities & Operations Coordinator

BD&J Injury Lawyers; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Vacation 80 hours

Paid holidays

Insurance (medical, dental, vision &;

Advancement

Job summary

BD&J Injury Lawyers, based in West Los Angeles, is seeking a highly organized Facilities Coordinator to support daily operations, maintenance, and office services. This on-site role collaborates with the Operations team, vendors, and staff to keep the office clean, safe, and fully functional.

This is a full-time position based in West Los Angeles with occasional travel to other offices. You will handle requests, coordinate moves, manage supplies, and assist with project tasks.

Qualifications

• 2+ years of experience in facilities, office operations, administrative operations, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, take initiative, and follow through on tasks.
• Strong attention to detail and a proactive approach to identifying and resolving problems.
• Comfortable communicating with vendors, contractors, building management, and internal employees.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to perform occasional physical tasks associated with office moves, deliveries, organizing supplies, and setting up workspaces.
• Reliable transportation and a valid driver's license required for occasional work-related travel.
• Bilingual in Spanish is a plus.

Responsibilities

• Coordinate day-to-day facilities and maintenance requests, ensuring issues are addressed promptly and appropriately.
• Serve as a point of contact for vendors, maintenance personnel, building management, and service providers.
• Submit, track, and follow up on cleaning, maintenance, repair, and other facility-related service requests.
• Conduct regular walkthroughs of the office to identify maintenance, cleanliness, safety, and supply needs.
• Monitor office supplies, kitchen supplies, and facility-related inventory and coordinate reorders as needed.
• Maintain organized records of facility requests, vendor information, equipment, supplies, and other operational documentation.
• Assist with office moves, workspace setups, furniture installations, and other office projects.
• Coordinate the setup and preparation of workspaces for new hires, transfers, and department moves.
• Assist with deliveries, pickups, equipment transfers, and other facilities-related errands.
• Help coordinate repairs and maintenance with building management and outside vendors.
• Communicate facility-related issues to the appropriate members of the Operations team and assist with resolving them.
• Assist with maintaining office organization, including supply rooms, kitchens, storage areas, and common spaces.
• Assist with purchasing and procurement of office and facility-related items within established guidelines.
• Travel between office locations or other sites as needed for facilities-related tasks.
• Support the Operations team with special projects and other administrative or facilities-related duties as assigned.

Skills

Facilities coordination

Organization

Vendor management

Communication

MS Office

Multi-tasking

Tools

Microsoft Office Suite

Job description

BD&J Injury Lawyers, based in West Los Angeles, is seeking a highly organized Facilities Coordinator to support daily operations, maintenance, and office services. This on-site role collaborates with the Operations team, vendors, and staff to keep the office clean, safe, and fully functional.

This is a full-time position based in West Los Angeles with occasional travel to other offices. You will handle requests, coordinate moves, manage supplies, and assist with project tasks.