Facilities Coordinator

BD&J Injury Lawyers; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Vacation 80 hours

Paid holidays

Insurance (medical, dental, vision &;

Advancement

Job summary

BD&J Injury Lawyers, based in West Los Angeles, is seeking a highly organized Facilities Coordinator to support daily operations, maintenance, and office services. This on-site role collaborates with the Operations team, vendors, and staff to keep the office clean, safe, and fully functional.

This is a full-time position based in West Los Angeles with occasional travel to other offices. You will handle requests, coordinate moves, manage supplies, and assist with project tasks.

Qualifications

• 2+ years of experience in facilities, office operations, administrative operations, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, take initiative, and follow through on tasks.
• Strong attention to detail and a proactive approach to identifying and resolving problems.
• Comfortable communicating with vendors, contractors, building management, and internal employees.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to perform occasional physical tasks associated with office moves, deliveries, organizing supplies, and setting up workspaces.
• Reliable transportation and a valid driver's license required for occasional work-related travel.
• Bilingual in Spanish is a plus.

Responsibilities

• Coordinate day-to-day facilities and maintenance requests, ensuring issues are addressed promptly and appropriately.
• Serve as a point of contact for vendors, maintenance personnel, building management, and service providers.
• Submit, track, and follow up on cleaning, maintenance, repair, and other facility-related service requests.
• Conduct regular walkthroughs of the office to identify maintenance, cleanliness, safety, and supply needs.
• Monitor office supplies, kitchen supplies, and facility-related inventory and coordinate reorders as needed.
• Maintain organized records of facility requests, vendor information, equipment, supplies, and other operational documentation.
• Assist with office moves, workspace setups, furniture installations, and other office projects.
• Coordinate the setup and preparation of workspaces for new hires, transfers, and department moves.
• Assist with deliveries, pickups, equipment transfers, and other facilities-related errands.
• Help coordinate repairs and maintenance with building management and outside vendors.
• Communicate facility-related issues to the appropriate members of the Operations team and assist with resolving them.
• Assist with maintaining office organization, including supply rooms, kitchens, storage areas, and common spaces.
• Assist with purchasing and procurement of office and facility-related items within established guidelines.
• Travel between office locations or other sites as needed for facilities-related tasks.
• Support the Operations team with special projects and other administrative or facilities-related duties as assigned.

Skills

Facilities coordination

Organization

Vendor management

Communication

MS Office

Multi-tasking

Tools

Microsoft Office Suite

Job description

Based in West Los Angeles, BD&J is the leading personal injury law firm dedicated to providing high-quality service to our clients. With over $3 billion recovered, our firm is built on a foundation of trust, results, and innovation.

We are seeking a highly organized, proactive, and hands-on Facilities Coordinator to support the day-to-day operations and maintenance of our office. This position will work closely with the Operations team, vendors, maintenance personnel, and internal departments to ensure our facilities remain clean, safe, organized, and fully operational.

This is a full-time, onsite position based in West Los Angeles. Occasional travel may be required to support other office locations, vendors, deliveries, or facilities-related projects.

Responsibilities

• Coordinate day-to-day facilities and maintenance requests, ensuring issues are addressed promptly and appropriately.
• Serve as a point of contact for vendors, maintenance personnel, building management, and service providers.
• Submit, track, and follow up on cleaning, maintenance, repair, and other facility-related service requests.
• Conduct regular walkthroughs of the office to identify maintenance, cleanliness, safety, and supply needs.
• Monitor office supplies, kitchen supplies, and facility-related inventory and coordinate reorders as needed.
• Maintain organized records of facility requests, vendor information, equipment, supplies, and other operational documentation.
• Assist with office moves, workspace setups, furniture installations, and other office projects.
• Coordinate the setup and preparation of workspaces for new hires, transfers, and department moves.
• Assist with deliveries, pickups, equipment transfers, and other facilities-related errands.
• Help coordinate repairs and maintenance with building management and outside vendors.
• Communicate facility-related issues to the appropriate members of the Operations team and assist with resolving them.
• Assist with maintaining office organization, including supply rooms, kitchens, storage areas, and common spaces.
• Assist with purchasing and procurement of office and facility-related items within established guidelines.
• Travel between office locations or other sites as needed for facilities-related tasks.
• Support the Operations team with special projects and other administrative or facilities-related duties as assigned.

Skills & Requirements

• 2+ years of experience in facilities, office operations, administrative operations, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, take initiative, and follow through on tasks.
• Strong attention to detail and a proactive approach to identifying and resolving problems.
• Comfortable communicating with vendors, contractors, building management, and internal employees.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to perform occasional physical tasks associated with office moves, deliveries, organizing supplies, and setting up workspaces.
• Reliable transportation and a valid driver's license required for occasional work-related travel.
• Bilingual in Spanish is a plus.

We Offer An Excellent Compensation Package Including

• Guaranteed competitive pay plan
• 401(k)
• 80 hours of vacation in the first year of employment
• Paid holidays
• Medical, dental, vision, and life insurance
• Supplemental insurance
• Opportunity for advancement

At BD&J, we have a clear vision: to be the place where a diverse mix of talented people want to come, stay, and do their best work. We pride ourselves on bringing the best results to our clients and know our company runs on the hard work and dedication of our passionate and creative employees.

BD&J is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

BD&J is an Equal Opportunity/Affirmative Action Employer dedicated to a policy of compliance with all federal, state, and local laws regarding nondiscrimination in employment. No questions included in our application process are intended to secure information to be used for unlawful purposes.

Consistent with the provisions of the Americans with Disabilities Act (ADA), applicants may request accommodations needed to participate in the application process.