Workplace Services Coordinator — Facilities & Operations

United Talent Agency; Los Angeles (CA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Global entertainment company

Center of excellence resources

Supportive culture

Well-being programs

Growth opportunities

Collaborative environment

Job summary

United Talent Agency in Beverly Hills, CA is seeking a Workplace Services Coordinator to support daily facility operations and deliver a safe, efficient, and welcoming workplace. You'll coordinate vendors, moves, events, and facility projects to keep our space running smoothly.

This role requires service orientation, proactivity, and the ability to manage multiple tasks in a fast-paced environment. You will help maintain safety standards, process invoices, and assist with relocations and setup

Qualifications

• 2+ years of facilities, workplace services, or related experience.
• Experience with vendor management and office moves.
• Strong customer service, communication, and interpersonal skills.
• Ability to manage multiple tasks and stay organized.
• Familiarity with safety standards and CMMS/work orders.
• Able to lift up to 50 pounds and perform physical tasks.
• Willing to work overtime and weekends as needed.

Responsibilities

• Conduct daily building inspections to ensure cleanliness, safety, and efficiency.
• Coordinate and track facility work orders from start to finish.
• Coordinate with vendors and contractors for operations and projects.
• Maintain vendor records and service contracts.
• Process invoices and maintain financial records.
• Set up meetings, events, and equipment.
• Support office relocations and space reconfigurations.
• Prepare workstations for new hires.
• Assist with light maintenance and furniture assembly.
• Identify opportunities for process improvements and report deficiencies.

Skills

Customer service

Communication

Organizational skills

Problem-solving

CMMS

Vendor management

MS Office

Multitasking

Safety awareness

Tools

CMMS

MS Office Suite

Job description

United Talent Agency in Beverly Hills, CA is seeking a Workplace Services Coordinator to support daily facility operations and deliver a safe, efficient, and welcoming workplace. You'll coordinate vendors, moves, events, and facility projects to keep our space running smoothly.

This role requires service orientation, proactivity, and the ability to manage multiple tasks in a fast-paced environment. You will help maintain safety standards, process invoices, and assist with relocations and setup