Facilities Operations Coordinator

ABM Industries; Chino (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

ABM Industries is seeking an Administrator to oversee facility operations at our California location. The role ensures maintenance, vendor management, and purchase orders meet Honda standards at the sites under management.

The administrator will coordinate day-to-day operations, manage vendors, and process work orders, invoices, and documentation while maintaining compliance with safety and facility standards.

Qualifications

• High school diploma or GED required; related degree preferred.
• 1 year of facilities administration or related experience.
• Experience coordinating vendors, service providers, and maintenance.
• Proficiency with Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Coordinate day-to-day facility operations and maintenance activities for assigned locations.
• Manage vendor relationships and ensure contracted services are completed to standards.
• Submit, track, and follow up on work orders and facility service requests.
• Create and process purchase orders, invoices, and related facility documentation.
• Coordinate preventive and corrective maintenance with internal teams and service providers.
• Conduct routine facility inspections and help resolve operational issues.
• Maintain records of maintenance activities, vendor services, contracts, and facility documentation.
• Support facility projects, office moves, and workplace improvements as needed.
• Communicate with stakeholders regarding facility-related needs, service schedules, and project updates.
• Ensure compliance with company policies, safety requirements, and facility standards.

Skills

Vendor coordination

Purchase orders

Microsoft Office

Administrative support

Communication

Education

Associate's or Bachelor's degree in Business Administration/Facilities Management/Operations Management

Tools

Microsoft Office Suite

Job description

ABM Industries is seeking an Administrator to oversee facility operations at our California location. The role ensures maintenance, vendor management, and purchase orders meet Honda standards at the sites under management.

The administrator will coordinate day-to-day operations, manage vendors, and process work orders, invoices, and documentation while maintaining compliance with safety and facility standards.