Administrator

ABM Industries; Chino (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

ABM Industries is seeking an Administrator to oversee facility operations at our California location. The role ensures maintenance, vendor management, and purchase orders meet Honda standards at the sites under management.

The administrator will coordinate day-to-day operations, manage vendors, and process work orders, invoices, and documentation while maintaining compliance with safety and facility standards.

Qualifications

• High school diploma or GED required; related degree preferred.
• 1 year of facilities administration or related experience.
• Experience coordinating vendors, service providers, and maintenance.
• Proficiency with Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Coordinate day-to-day facility operations and maintenance activities for assigned locations.
• Manage vendor relationships and ensure contracted services are completed to standards.
• Submit, track, and follow up on work orders and facility service requests.
• Create and process purchase orders, invoices, and related facility documentation.
• Coordinate preventive and corrective maintenance with internal teams and service providers.
• Conduct routine facility inspections and help resolve operational issues.
• Maintain records of maintenance activities, vendor services, contracts, and facility documentation.
• Support facility projects, office moves, and workplace improvements as needed.
• Communicate with stakeholders regarding facility-related needs, service schedules, and project updates.
• Ensure compliance with company policies, safety requirements, and facility standards.

Skills

Vendor coordination

Purchase orders

Microsoft Office

Administrative support

Communication

Education

Associate's or Bachelor's degree in Business Administration/Facilities Management/Operations Management

Tools

Microsoft Office Suite

Job description

Job Description

The Administrator is responsible for keeping the location(s) they manage in good working order and have it meet Honda's standards. This includes all maintenance, vendor management and purchase orders associated with that responsibility.

The Administrator is responsible for keeping the location(s) they manage in good working order and have it meet Honda's standards. This includes all maintenance, vendor management and purchase orders associated with that responsibility.

Pay

$26.44 per hour

Responsibilities

• Coordinate day-to-day facility operations and maintenance activities for assigned locations.
• Manage vendor relationships and ensure contracted services are completed according to established standards.
• Submit, track, and follow up on work orders and facility service requests.
• Create and process purchase orders, invoices, and related facility documentation.
• Coordinate preventive and corrective maintenance activities with internal teams and service providers.
• Conduct routine facility inspections and help resolve operational issues.
• Maintain records of maintenance activities, vendor services, contracts, and facility documentation.
• Support facility projects, office moves, and workplace improvements as needed.
• Communicate with stakeholders regarding facility-related needs, service schedules, and project updates.
• Ensure compliance with company policies, safety requirements, and facility standards.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Facilities Management, Operations Management, or a related field preferred.
• Minimum 1 year of experience in facilities administration, facility operations, property administration, office services, maintenance coordination, or a related role.
• Experience coordinating vendors, service providers, and maintenance activities.
• Experience managing purchase orders, invoices, budgets, or procurement-related processes.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and administrative skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong customer service and relationship management skills.
• Ability to analyze issues, coordinate solutions, and follow projects through completion.
• Ability to work independently while collaborating effectively with cross-functional teams.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com