Facilities Operations Coordinator

Willdan Group, Inc.; Anaheim (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Willdan Group, Inc. is seeking an Administrative Assistant to support our Facilities department. This role coordinates schedules, responds to inquiries, prepares correspondence, and performs clerical tasks to keep daily operations running smoothly.

You will handle mail, meetings, travel, calendar management, and liaison with vendors, while maintaining a clean, organized office and providing professional service to staff and clients.

Qualifications

• Certificate from a college or technical school or equivalent experience.
• Ability to read and interpret documents and instructions.
• Strong written and verbal communication with staff and vendors.
• Proficient in MS Office suite and basic data entry.

Responsibilities

• Oversee day-to-day administrative tasks including mail, deliveries and supplies.
• Coordinate schedules, meetings, and travel arrangements for the department.
• Prepare routine correspondence and documentation with accuracy.
• Respond to inquiries and provide professional service to staff and clients.
• Maintain calendars, organize conference rooms, and support events.

Skills

Multi-tasking

Communication

Customer service

Organizational skills

Attention to detail

Education

College/technical certificate

Tools

Microsoft Office

Outlook

Data entry software

Job description

Willdan Group, Inc. is seeking an Administrative Assistant to support our Facilities department. This role coordinates schedules, responds to inquiries, prepares correspondence, and performs clerical tasks to keep daily operations running smoothly.

You will handle mail, meetings, travel, calendar management, and liaison with vendors, while maintaining a clean, organized office and providing professional service to staff and clients.