Energy Efficiency Programs Coordinator

Willdan Group, Inc.; New York (NY); On-site; USD 48,000 - 68,000; Full time

Job summary

Willdan Group, Inc. in New York City is seeking an Administration Coordinator to support energy efficiency projects and daily operations.

You will handle intake of projects, verify eligibility, coordinate with clients, and assist accounting tasks to ensure timely processing. The role requires 2–3 years of office administration or accounting experience, strong organizational and communication skills, and proficiency with spreadsheets and project management tools.

Qualifications

• 2-3 years of office management, administration, and/or accounting experience.
• Strong organizational skills with multitasking and workflow oversight.
• Positive, customer-oriented attitude with excellent written and verbal communication.

Responsibilities

• Manage intake of new projects into the program, including gathering and reviewing required project documentation from applicants.
• Review utility account numbers, prior project data, and other materials to verify eligibility and assignments.
• Organize projects through intake using Willdan's data management software and Excel-based trackers.
• Communicate professionally with the utility client and program participants on eligibility and intake processes.
• Onboard contractors with required information including tax forms, insurance, licenses, and payment details.
• Track licenses and MWBE certifications and request updated documents from contractors.

Skills

Office administration

Organizational skills

Communication

Education

Associate's degree

Bachelor's degree

Tools

Excel

Project management software

Job description

Willdan Group, Inc. in New York City is seeking an Administration Coordinator to support energy efficiency projects and daily operations.

You will handle intake of projects, verify eligibility, coordinate with clients, and assist accounting tasks to ensure timely processing. The role requires 2–3 years of office administration or accounting experience, strong organizational and communication skills, and proficiency with spreadsheets and project management tools.