Facilities Operations & Compliance Coordinator

Cube Hub Inc.; Long Beach (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

Cube Hub Inc. in Long Beach, CA is seeking a Facilities Operations Coordinator to support facility operations, contract compliance, reporting, and subcontractor management at a large public-sector campus.

The ideal candidate will have experience in facilities management, contract administration, compliance documentation, and operational reporting, coordinating with customers, vendors, and internal teams to ensure services meet deadlines and regulatory requirements.

Qualifications

• Bachelor's degree or equivalent education preferred.
• Minimum of 5 years of relevant experience in facilities management, contract compliance, or a related field.
• Experience coordinating subcontractors, vendors, or facility service providers.
• Proficiency with CMMS, Excel, and general office software.
• Strong data-entry, reporting, and documentation skills.
• Excellent organizational and communication abilities.

Responsibilities

• Coordinate and oversee the preparation of monthly, quarterly, and annual customer reports, ensuring accuracy and timely submission.
• Collect, organize, and maintain operational data, databases, and supporting documentation.
• Manage contract administration activities, including subcontract agreements, purchase orders (POs), invoice collection, tracking, and related financial documentation.
• Monitor statutory and regulatory compliance requirements, including OSHA, elevator permits, life-safety systems, CUPA, and AQMD regulations.
• Maintain the CMMS, including equipment history, work orders, equipment status, and preventive maintenance schedules.
• Oversee custodial, janitorial, and landscaping service contracts, monitoring service quality, performance, and communication.
• Coordinate with customers, vendors, subcontractors, and internal operations teams to maintain positive working relationships.
• Assist with purchase order generation, invoice processing, payment tracking, and subcontractor invoice submissions.
• Research operational issues, identify opportunities for process improvement, and recommend solutions to improve efficiency.
• Maintain a professional office environment and manage office supplies, product ordering, and inventory.
• Attend meetings throughout project phases and prepare accurate meeting notes and documentation.
• Provide general administrative and operational support to the facilities Operations & Maintenance (O&M) team.
• Perform additional duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor’s degree or equivalent

Tools

CMMS

Microsoft Excel

Job description

Cube Hub Inc. in Long Beach, CA is seeking a Facilities Operations Coordinator to support facility operations, contract compliance, reporting, and subcontractor management at a large public-sector campus.

The ideal candidate will have experience in facilities management, contract administration, compliance documentation, and operational reporting, coordinating with customers, vendors, and internal teams to ensure services meet deadlines and regulatory requirements.