Soft Services and Compliance Supervisor (Coordinator)

Select Source International; Long Beach (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Select Source International seeks a Soft Services & Compliances Supervisor (Coordinator) to join our Sustainability Infrastructure team in the P3 sector at the Long Beach campus. You will manage contract compliance, reporting timelines, and subcontractor oversight while coordinating custodial and landscaping staff.

The role requires strong organization, meticulous attention to detail, and excellent communication with customers, vendors, and internal teams.

Qualifications

• Bachelor's degree or equivalent education preferred.
• Five years working experiences related to contract compliance, facility management, and reporting generation or oversight.
• Computer skills include word processing, spreadsheets, project scheduling tools, desktop publishing and database applications; proficiency in Microsoft Office Suite, MS Outlook, spreadsheets and data entry.
• Ability to work with different personalities and maintain a healthy work environment.
• Ability to work independently with good organizational skills and attention to detail.

Responsibilities

• Oversee development and creation of customer reports on monthly, quarterly, and annual cycles.
• Provide contract booking documents such as subcontracts, POs, and invoice tracking.
• Ensure statutory compliance regulations are met (e.g., Elevator Permits, Life Safety, CUPA, OSHA, AQMD).
• Maintain CMMS database, including equipment history and work order scheduling.
• Oversee custodial and landscaping contracts and communications with vendors.
• Communicate with customers, clients, and vendors to promote healthy working relationships.
• Assist with PO generation, invoice payment, and subcontractor invoicing.
• Support process improvements and efficiency initiatives.
• Maintain a professionally organized office environment and oversee inventory and supplies.
• Attend and document meetings across project phases at various sites.

Skills

Attention to detail

Interpersonal communication

Organizational skills

Contract management

Education

Bachelor's degree or equivalent education

Tools

Microsoft Office Suite

MS Outlook

Spreadsheets

Database applications

Project scheduling tools

Job description

Description

Role Summary: The Soft Services & Compliances Supervisor (Coordinator) is part of our Sustainability Infrastructure in the P3 sector of Clinet. This role will be focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes. This role must be well organized, have high attention to detail, high aptitude to continue to grow and develop and maintain great interpersonal skills to effectively communicate both internally and externally with customers. This position will be located at our Long Beach Campus within the Long Beach Courthouse and Long Beach Civic Center.

Responsible for execution of contract compliance, administrative duties, reporting timelines, and subcontractor oversight. Working with a staff of administrative and/or custodial & landscaping employees.

Principle Duties

• Oversee development, and partake, in all customers related reports including Monthly, Quarterly, and Annual.
  • Oversee, or complete, collection of all information; maintain organized databases of information and format a presentable report by required delivery date.
• Provide contract booking documents such as subcontracts, PO s, invoice collection and tracking, and other finance related matters.
• Ensure all Statutory Compliance regulations are met, including but not limited to: Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, Etc.
• Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
• Oversee Custodial and Landscaping Contracts, quality of work, and communications
• Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere
• Assist with oversight in PO generation, invoice payment and subcontractor invoice submission
• Provide research, problem solving, and insight into increasing business processes and efficiencies.
• Provide a professionally maintained office environment. Responsible for product orderings and inventory.
• Attend and document meetings during all project phases at various sites
• Perform other duties necessary to provide general administrative support to the O&M team
• Other duties as assigned

Requirements

• Bachelor s degree or equivalent education preferred
• Five years working experiences related to contract compliance, facility management, and reporting generation or oversight
• Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications. Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets and data entry required.
• Ability to work with different personalities and promote a healthy work environment.
• Ability to work independently. Good organizational skills with attention to detail.