Facilities & Operations Administrative Specialist

Sylvania; Wayland Township (MI); On-site; USD 42,000 - 67,000; Full time

Benefits offered by this job

Benefits

Job summary

Wayland Union Schools is seeking a Facilities/Maintenance coordinator to serve as the central point of contact for the department, coordinating communication between staff, vendors, district leadership, and community stakeholders. The role supports the district budget and ensures uninterrupted operational efficiency.

A strong office background, proficiency in Microsoft Office and Google Workspace, and experience with ERP/CMMS systems are preferred.

Qualifications

• Experience in an office environment supporting facilities, operations, finance, or maintenance.
• Proficient with MS Office and Google Workspace.
• Experience with financial processes (AP/AR/budgeting/invoice management).
• Strong communication and customer service with staff, vendors, and community.

Responsibilities

• Serve as the central point of contact for the Facilities/Maintenance department, coordinating communication between staff, vendors, district leadership, and community stakeholders.
• Manage and maintain the district’s key control policy, building access, and security schedules.
• Coordinate facility reservation requests for district buildings from internal and external parties.
• Order maintenance parts, tools, building supplies, and office materials to support uninterrupted operational efficiency.
• Support the Facilities/Maintenance department budget by managing accounts payable, accounts receivable, and credit card reconciliations.
• Process invoices, prepare payments, reconcile deposits, and maintain accurate financial records.
• Manage departmental calendars, scheduling, filing systems, and document retention in compliance with district policies.
• Assist with personnel and compliance functions, including onboarding, interview coordination, and certifications.

Skills

Office environment

Organization

Attention to detail

Microsoft Office

Google Workspace

Communication

Confidential information handling

SchoolsOpen/ERP/CMMS familiarity

Tools

Microsoft Office Suite

Google Workspace

SchoolsOpen

ERP/CMMS

Job description

Wayland Union Schools is seeking a Facilities/Maintenance coordinator to serve as the central point of contact for the department, coordinating communication between staff, vendors, district leadership, and community stakeholders. The role supports the district budget and ensures uninterrupted operational efficiency.

A strong office background, proficiency in Microsoft Office and Google Workspace, and experience with ERP/CMMS systems are preferred.