Administrative Assistant

Sylvania; Wayland Township (MI); On-site; USD 42,000 - 67,000; Full time

Benefits offered by this job

Benefits

Job summary

Wayland Union Schools is seeking a Facilities/Maintenance coordinator to serve as the central point of contact for the department, coordinating communication between staff, vendors, district leadership, and community stakeholders. The role supports the district budget and ensures uninterrupted operational efficiency.

A strong office background, proficiency in Microsoft Office and Google Workspace, and experience with ERP/CMMS systems are preferred.

Qualifications

• Experience in an office environment supporting facilities, operations, finance, or maintenance.
• Proficient with MS Office and Google Workspace.
• Experience with financial processes (AP/AR/budgeting/invoice management).
• Strong communication and customer service with staff, vendors, and community.

Responsibilities

• Serve as the central point of contact for the Facilities/Maintenance department, coordinating communication between staff, vendors, district leadership, and community stakeholders.
• Manage and maintain the district’s key control policy, building access, and security schedules.
• Coordinate facility reservation requests for district buildings from internal and external parties.
• Order maintenance parts, tools, building supplies, and office materials to support uninterrupted operational efficiency.
• Support the Facilities/Maintenance department budget by managing accounts payable, accounts receivable, and credit card reconciliations.
• Process invoices, prepare payments, reconcile deposits, and maintain accurate financial records.
• Manage departmental calendars, scheduling, filing systems, and document retention in compliance with district policies.
• Assist with personnel and compliance functions, including onboarding, interview coordination, and certifications.

Skills

Office environment

Organization

Attention to detail

Microsoft Office

Google Workspace

Communication

Confidential information handling

SchoolsOpen/ERP/CMMS familiarity

Tools

Microsoft Office Suite

Google Workspace

SchoolsOpen

ERP/CMMS

Job description

At Wayland Union Schools we strive to teach, inspire and challenge our children to become caring contributors, lifelong learners, and critical thinkers prepared to embrace all of tomorrow’s opportunities.

We have established a student focused culture by encouraging collaboration with all employees. We are 1:1 with Apple iPads in grades K-12 and are able to provide our students with support and enrichment that will prepare them for college and/or the workplace. Would you like to be part of a district that only hires the elite to teach and inspire our future? It all starts here!

Qualifications:

• Experience in an office environment, preferably supporting facilities, operations, finance, or maintenance functions.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently, solve problems, and manage multiple priorities with minimal supervision.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with financial processes, including accounts payable, accounts receivable, budgeting, and invoice management.
• Excellent communication and customer service skills when working with staff, vendors, and community members.
• Ability to maintain confidential information with professionalism and discretion.
• Experience with SchoolsOpen, ERP systems, or CMMS software preferred.

Responsibilities & Duties:

• Serve as the central point of contact for the Facilities/Maintenance department, coordinating communication between staff, vendors, district leadership, and community stakeholders.
• Manage and maintain the district’s key control policy, building access, and security schedules.
• Coordinate facility reservation requests for district buildings from internal and external parties.
• Order maintenance parts, tools, building supplies, and office materials to support uninterrupted operational efficiency.
• Support the Facilities/Maintenance department budget by managing accounts payable, accounts receivable, and credit card reconciliations.
• Process invoices, prepare payments, reconcile deposits, and maintain accurate financial records.
• Manage departmental calendars, scheduling, filing systems, and document retention in compliance with district policies.
• Assist with personnel and compliance functions, including onboarding, interview coordination, and certifications.

Terms of Employment:

Full-time, year-round position with benefits
Non-Affiliated position, Non-Affiliated Handbook
Subject to passing post offer background checks