Facilities Admin Coordinator — Flexible Schedule & Growth

Pima-Community-College; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Pima Community College is seeking an Facilities Administrative Coordinator to support multiple departments with complex processes, reporting, and records management. Expected duties include preparing requisitions, purchase orders, and coordinating meetings.

The role may involve after-hours work, local travel, and learning AutoCAD within the first year to support facilities coordination and admin functions.

Qualifications

• Knowledge of administrative procedures and practices.
• Knowledge of internal and external customer service principles and practices.
• Knowledge and application of organizational and time management principles.
• Skill in effective communication (both written and oral).
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Skill in positive, productive and flexible customer service.
• Ability to adapt and maintain professional composure in emergent and crisis situations.
• Ability to apply effective and accurate data entry and typing skills.
• Ability to develop and maintain effective and positive working relationships.

Responsibilities

• Coordinates multiple or complex processes requiring analytical decision-making.
• Provides information and assistance to college departments and the public by handling calls, emails, and meetings.
• Manages department files and records; generates reports, requisitions, and purchase orders.
• Develops reports and presentations; distributes college alerts and maintains communications.
• Tracks financial activity and department budgets; ensures funds availability per policies.
• Supervises and evaluates part-time staff, including training and disciplinary actions.
• Coordinates projects with leadership and stakeholders, ensuring detailed communications to managers and EH&S.
• Assists with facilities and IT access requests, and acts as liaison between staff.

Skills

Communication

Time management

Customer service

Data entry

Crisis management

Education

Associate Degree/Vocational or technical training in office management

Bachelor’s degree preferred

Tools

AutoCAD

FAMIS

Job description

Pima Community College is seeking an Facilities Administrative Coordinator to support multiple departments with complex processes, reporting, and records management. Expected duties include preparing requisitions, purchase orders, and coordinating meetings.

The role may involve after-hours work, local travel, and learning AutoCAD within the first year to support facilities coordination and admin functions.