Facilities Projects Coordinator

UNIVERSITY OF ARIZONA; Tucson, Northern (AZ, KY); Hybrid; USD 53,000 - 66,000; Full time

Benefits offered by this job

Full benefits

Tuition reduction

Retirement plans

Job summary

The University of Arizona is seeking an experienced Project Management Assistant to support multiple University Facility Services (UFS) projects. The role provides proactive administrative and project support to Project Managers, Engineers, and Assistant Directors, aligning work with University priorities.

Responsibilities include procurement coordination, cost analysis, document management, and meeting coordination, with full benefits and a competitive compensation package.

Qualifications

• High school diploma or equivalency required.
• Minimum of five years of relevant experience, or equivalent combination of education and work experience.
• Valid driver’s license per university policy.

Responsibilities

• Assist UFS Project Managers with procurement of design consultants and contractor services for capital projects per ABOR guidelines.
• Coordinate RFQ ads, organize reviews, and maintain confidentiality in procurement.
• Assist with construction contracts and documentation for multi-million dollar projects.
• Initiate procurement transactions and obtain approvals for multi-project needs.
• Assist in coordinating furniture, fixtures & equipment installations in new/renovated buildings.
• Review project cost records for ABOR audit compliance and encode approvals.
• Perform detailed analysis on project cost accounts and oversee invoicing to ensure PO compliance.
• Review payment applications and change orders for contractor and consultant work during design and construction.

Skills

Team player

MS Office

Databases

Outlook calendar

Independent worker

Organization

Time management

Writing & proofreading

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

The University of Arizona is seeking an experienced Project Management Assistant to support multiple University Facility Services (UFS) projects. The role provides proactive administrative and project support to Project Managers, Engineers, and Assistant Directors, aligning work with University priorities.

Responsibilities include procurement coordination, cost analysis, document management, and meeting coordination, with full benefits and a competitive compensation package.