Facilities Operations Administrative Coordinator

UCI Health Regional Burn Center; Irvine (CA); On-site; USD 43,000 - 61,000; Full time

Job summary

The University of California, Irvine invites applications for an Operations Service Center Administrative Specialist within the Department of Student Housing in Irvine, CA. This role supports Facilities Operations and Capital Planning, supervising 10-15 student staff and coordinating administrative tasks.

You will handle phones, inquiries, and referrals, manage supplies, and interface with residents, vendors, and campus partners, contributing to a high-volume, fast-paced environment with a

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 1-2 years of office administrative experience.
• Strong customer service and teamwork focus.
• Experience with Microsoft Office and database practices.
• Ability to maintain confidentiality and handle high-volume public contact.

Responsibilities

• Supervise 10-15 student staff (Student Office Assistants).
• Provide primary administrative support for the Facilities Operations and Capital Planning unit.
• Maintain and upgrade office equipment; interface with residents, vendors and campus departments.
• Answer phones, manage office supply inventory and complete special projects.
• Demonstrate problem-solving, organization, and effective communication in a dynamic environment.

Skills

Office operations

Communication

Customer service

Teamwork

Problem solving

Microsoft Office

Data maintenance

Multi-tasking

Adaptability

Confidentiality

Education

Bachelor's degree in related area

Tools

Word

Excel

PowerPoint

Access

Publisher

Outlook

Internet Explorer

Adobe Acrobat

Illustrator

Photoshop

Job description

The University of California, Irvine invites applications for an Operations Service Center Administrative Specialist within the Department of Student Housing in Irvine, CA. This role supports Facilities Operations and Capital Planning, supervising 10-15 student staff and coordinating administrative tasks.

You will handle phones, inquiries, and referrals, manage supplies, and interface with residents, vendors, and campus partners, contributing to a high-volume, fast-paced environment with a