Facilities Operations & Administration Specialist

REHAB Hospital of the Pacific; Honolulu (HI); On-site; USD 25,000 - 37,000; Full time

Job summary

REHAB Hospital of the Pacific is seeking a Facilities Administrative Specialist to support the Facilities team in Honolulu, HI. The role provides essential administrative support across Safety, Security, Plant Operations, Procurement, PBX/Communications, and more, ensuring smooth department function and courteous service to patients, families, and staff.

Responsibilities include managing the Facilities Work Order system, preparing monthly reports, assisting with budgets and invoices, inventory

Qualifications

• High School diploma or equivalent with 2+ years in an office setting.
• Proficient in word processing, data entry, spreadsheets, and presentations.
• Strong customer service and communication skills.

Responsibilities

• Manage Facilities Work Order system and prioritize requests.
• Produce monthly reports on work hours and utility usage.
• Assist with budgets, invoices, and purchasing.
• Oversee ordering and inventory of office supplies.

Skills

Word processing

Data entry

Spreadsheet modeling

Slide presentations

Calendar management

Email filtering

Video conferencing

Customer service

Communication skills

Education

High School diploma or equivalent

Associate degree

Tools

Microsoft Office Suite

Google Workspace

Job description

REHAB Hospital of the Pacific is seeking a Facilities Administrative Specialist to support the Facilities team in Honolulu, HI. The role provides essential administrative support across Safety, Security, Plant Operations, Procurement, PBX/Communications, and more, ensuring smooth department function and courteous service to patients, families, and staff.

Responsibilities include managing the Facilities Work Order system, preparing monthly reports, assisting with budgets and invoices, inventory