Specialist, Facilities

Houston Community College; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Houston Community College (HCC) is seeking a Facilities Specialist to provide principal support in an office setting, handling recurring procedures and secretarial tasks within the Facilities Department.

The role involves coordinating with internal clients, vendors, and consultants, preparing reports, and managing project expenses while maintaining records and ensuring timely responses to requests.

Qualifications

• High school diploma or equivalent required.
• 2 years related experience.

Responsibilities

• Utilize necessary software to complete projects.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondences, records, and other department documents.
• Prepare basic reports as directed by Supervisor.
• Answer and screen phone calls, handling multiple lines.
• Draft correspondences, reports, and other documents from notes, copies, or rough drafts.
• Communicate with other departments to solve problems.
• Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.
• Prepare and distribute project and planning status reports.
• Initiate and follow requisitions for departmental and project expenses.
• Maintain all related records.
• Perform other duties, tasks and assignments as required.

Skills

MS Office Programs

Management Information Systems

Budget Management

Organization Skills

Education

High school diploma or equivalent

2 years related experience

Job description

JOB SUMMARY

The Facilities Specialist provides principal support in an office by carrying out recurring office procedures.

Performs secretarial duties and maintains records and documentation including, but not limited to, the following for the Facilities Department Staff.

ESSENTIAL FUNCTIONS

• Utilize necessary software to complete projects.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondences, records, and other department documents.
• Prepare basic reports as directed by Supervisor.
• Answer and screen phone calls, handling multiple lines.
• Draft correspondences, reports, and other documents from notes, copies, or rough drafts.
• Communicate with other departments to solve problems.
• Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.
• Prepare and distribute project and planning status reports.
• Initiate and follow requisitions for departmental and project expenses.
• Maintain all related records.
• Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• High school diploma or equivalent required
• 2 years related experience

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Management Information Systems
• Budget Management
• Organization Skills

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

WORKING CONDITIONS

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is theCulture & Culinary Capital of Texaswith more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].