Facilities & Administrative Operations Specialist

Houston Community College; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Houston Community College (HCC) is seeking a Facilities Specialist to provide principal support in an office setting, handling recurring procedures and secretarial tasks within the Facilities Department.

The role involves coordinating with internal clients, vendors, and consultants, preparing reports, and managing project expenses while maintaining records and ensuring timely responses to requests.

Qualifications

• High school diploma or equivalent required.
• 2 years related experience.

Responsibilities

• Utilize necessary software to complete projects.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondences, records, and other department documents.
• Prepare basic reports as directed by Supervisor.
• Answer and screen phone calls, handling multiple lines.
• Draft correspondences, reports, and other documents from notes, copies, or rough drafts.
• Communicate with other departments to solve problems.
• Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.
• Prepare and distribute project and planning status reports.
• Initiate and follow requisitions for departmental and project expenses.
• Maintain all related records.
• Perform other duties, tasks and assignments as required.

Skills

MS Office Programs

Management Information Systems

Budget Management

Organization Skills

Education

High school diploma or equivalent

2 years related experience

Job description

Houston Community College (HCC) is seeking a Facilities Specialist to provide principal support in an office setting, handling recurring procedures and secretarial tasks within the Facilities Department.

The role involves coordinating with internal clients, vendors, and consultants, preparing reports, and managing project expenses while maintaining records and ensuring timely responses to requests.