Facilities & Operations Admin Specialist

Goodwin University; East Hartford (CT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pet Insurance

401k employer match

Employee & dependent life insurance

Great tuition benefits for employee,sp

PTO program

Job summary

Goodwin University is seeking an Administrative Assistant to provide comprehensive support across Facilities, Campus Realty, Security, Maintenance, and related teams. You will coordinate schedules, process invoices, assist with budgets, and maintain records with accuracy and discretion.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a dynamic environment.

Qualifications

• Associate's Degree preferred, with relevant administrative experience.
• High School Diploma or GED with at least two years of admin experience.
• Experience supporting facilities, operations, maintenance, construction, security, or related departments is preferred.

Responsibilities

• Provide comprehensive administrative support to Facilities, Campus Realty, Security, Maintenance, Custodial Operations, Grounds, and Capital Projects leadership.
• Route incoming calls, service requests, work orders, and inquiries to the appropriate department personnel.
• Welcome tenants, process rent payments and respond to tenant inquiries and service requests by phone, email, and in person.
• Prepare and maintain monthly billing and financial reports for leadership.
• Assist with budget preparation, tracking, monitoring, and reporting activities.
• Process purchase orders and support procurement-related functions.
• Monitor vendor invoices, payment status, and related financial records.
• Maintain department files, records, reports, and documentation in an accurate and organized manner.
• Coordinate departmental schedules, meetings, calendars, and operational activities.
• Track and maintain transportation schedules, usage records, maintenance logs, and related documentation for vehicles, vessels, and equipment.
• Communicate effectively with employees, contractors, vendors, and organizational leaders at all levels.
• Support compliance with organizational policies, workplace safety requirements, and regulatory standards.
• Generate reports and provide administrative support for special projects and departmental initiatives.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Budget tracking

Records management

Customer service

Procurement processes

Attention to detail

Multi-tasking

Education

Associate's Degree preferred

High School Diploma or GED with 2+ years administrative experience

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

Goodwin University is seeking an Administrative Assistant to provide comprehensive support across Facilities, Campus Realty, Security, Maintenance, and related teams. You will coordinate schedules, process invoices, assist with budgets, and maintain records with accuracy and discretion.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a dynamic environment.