Facilities Admin & Operations Specialist

Minnesota State Colleges and Universities; Winona (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Low-cost medical, dental, vision plans

Pension plan

Life insurance

Disability insurance

Tax-free health/dental/dependent care

Professional development

Job summary

Winona State University seeks an Administrative Assistant-Facilities Services to support the AVP and facilities team. This role manages daily office operations, vehicle reservations, key issuances, work-orders, receptionist duties and radio dispatching.

You will supervise student workers and monitor budgets, handling related duties as assigned. The position is full-time, on-site in Winona, with a 7:00am-3:30pm schedule, Monday–Friday, and benefits through Minnesota State.

Qualifications

• Typing/keyboard skills sufficient to prepare correspondence and campus notifications.
• Data entry to enter energy bills into spreadsheets and databases.
• Communication skills for phone, in-person and email interactions.
• Word processing to draft and edit letters and notices.
• Bookkeeping to oversee facilities office and motorpool budgets.
• Customer service as receptionist for the facilities main office.
• Criminal background check must be passed.

Responsibilities

• Provide admin support to the AVP for Facilities and staff.
• Manage day-to-day office operations: vehicle reservations, key issuance, work-orders, receptionist duties, radio dispatching.
• Supervise student workers and monitor budgets as assigned.

Skills

Budget reconciliation

Typing 40 WPM

Communication skills

Word processing

Spreadsheets

Bookkeeping

Customer service

Tools

Microsoft Word

Excel

SharePoint

Accounting software

Databases

Radio dispatch systems

Job description

Winona State University seeks an Administrative Assistant-Facilities Services to support the AVP and facilities team. This role manages daily office operations, vehicle reservations, key issuances, work-orders, receptionist duties and radio dispatching.

You will supervise student workers and monitor budgets, handling related duties as assigned. The position is full-time, on-site in Winona, with a 7:00am-3:30pm schedule, Monday–Friday, and benefits through Minnesota State.