Facilities Operations & Admin Coordinator

The Church of Jesus Christ of Latter-day Saints; Lewiston (ID); On-site; USD 40,000 - 55,000; Full time

Job summary

The Church of Jesus Christ of Latter-day Saints in Lewiston, Idaho is seeking a Facilities Administrative Assistant to support the Facilities Manager, ensure timely maintenance, and provide office support for the facilities management group. Responsibilities include processing invoices, managing databases, and serving as the first point of contact for inquiries.

Requires 2+ years post-high school education and strong organizational and communication skills, with IFMA training to be completed

Qualifications

• Two years post high school education or equivalent experience.
• Three to five years diverse administrative/clerical experience demonstrating computer skills and aptitude with Windows and Microsoft Applications.
• Strong communication skills including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Excellent organizational skills including filing, scheduling, time management and prioritization.
• Ability to work independently with minimal supervision and robust problem-solving skills.
• IFMA Essentials of Facility Management training within 6 months of hire date.

Responsibilities

• Prepares purchase requisitions, processes invoices, prepares financial reports, tracks materials and services, communicates with vendors and contractors.
• Maintains computer databases, purchase orders, work orders, preventive maintenance schedules, and facility records.
• Performs other office and administrative duties as assigned.
• Acts as the first point of contact for all incoming phone and email inquiries for the facility management group and responds to customers promptly.

Skills

Communication skills

Phone etiquette

Business writing

Professional correspondence

Education

Post high school education or equivalent

IFMA Essentials of Facility Management

Tools

Microsoft Office

Job description

The Church of Jesus Christ of Latter-day Saints in Lewiston, Idaho is seeking a Facilities Administrative Assistant to support the Facilities Manager, ensure timely maintenance, and provide office support for the facilities management group. Responsibilities include processing invoices, managing databases, and serving as the first point of contact for inquiries.

Requires 2+ years post-high school education and strong organizational and communication skills, with IFMA training to be completed