Facility Services Coordinator - Lewiston, ID

The Church of Jesus Christ of Latter-day Saints; Lewiston (ID); On-site; USD 40,000 - 55,000; Full time

Job summary

The Church of Jesus Christ of Latter-day Saints in Lewiston, Idaho is seeking a Facilities Administrative Assistant to support the Facilities Manager, ensure timely maintenance, and provide office support for the facilities management group. Responsibilities include processing invoices, managing databases, and serving as the first point of contact for inquiries.

Requires 2+ years post-high school education and strong organizational and communication skills, with IFMA training to be completed

Qualifications

• Two years post high school education or equivalent experience.
• Three to five years diverse administrative/clerical experience demonstrating computer skills and aptitude with Windows and Microsoft Applications.
• Strong communication skills including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Excellent organizational skills including filing, scheduling, time management and prioritization.
• Ability to work independently with minimal supervision and robust problem-solving skills.
• IFMA Essentials of Facility Management training within 6 months of hire date.

Responsibilities

• Prepares purchase requisitions, processes invoices, prepares financial reports, tracks materials and services, communicates with vendors and contractors.
• Maintains computer databases, purchase orders, work orders, preventive maintenance schedules, and facility records.
• Performs other office and administrative duties as assigned.
• Acts as the first point of contact for all incoming phone and email inquiries for the facility management group and responds to customers promptly.

Skills

Communication skills

Phone etiquette

Business writing

Professional correspondence

Education

Post high school education or equivalent

IFMA Essentials of Facility Management

Tools

Microsoft Office

Job description

Job Description

This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should

• Provide a spiritual setting for members to worship, and
• Present an image of reverence and dignity in the community.

This Position

• Assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement.
• Provide administrative support to a Facilities Management workgroup.
• Candidate must live within the indicated brown boundary on the map below.

Responsibilities

• Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the facilities manager, communicates with vendors, and contractors.
• Maintains computer databases, purchase orders, work orders, preventive maintenance schedules, and facility records.
• Performs other office and administrative duties as assigned.
• Acts as the first point of contact for all incoming phone and email inquiries for the facility management group and responds to customers in a timely manner.

Qualifications

• Two years post high school education or equivalent experience
• Three to five years diverse administrative/clerical experience demonstrating computer skills and advanced experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Communications skills, including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Organizational skills including filing, scheduling, time management and prioritization.
• Ability to work independently and with little or no supervisor. Robust problem-solving skills.

Required: IFMA Training

• Essentials of Facility Management within 6 months of hire date.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment.

Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church.

The Church will make reasonable accommodations for qualified individuals with known disabilities.