Facilities Office Specialist - Admin & CMMS (4-Day Week)

Northwest Florida State College; Florida; Vor Ort; USD 36.000 - 52.000; Vollzeit

Benefits dieser Stelle

Health insurance

Life insurance

Retirement plan (FRS)

Dental and vision optional

Paid leave

4-day workweek

Event tickets

Zusammenfassung

Northwest Florida State College is seeking an Office Specialist in Facilities & Physical Plant. You will perform general office duties, maintain records, track expenditures, and coordinate service requests with maintenance staff.

The position emphasizes CMMS usage and fleet recordkeeping to support campus operations. Successful candidates typically hold a high school diploma and have 1–4 years of related experience, with preferred additional education.

Qualifikationen

• High school diploma or equivalent; associate degree or higher preferred.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook is required.
• Administrative or facilities-related experience; CMMS familiarity strongly preferred.

Aufgaben

• Perform general office duties including typing, answering phones, filing, ordering supplies, reconciling expense reports and entering requisitions.
• Maintain department records, files, and correspondence including purchase orders and vendor documentation.
• Accurately track expenditures for various accounts.
• Track work orders using the CMMS.
• Coordinate and prioritize service requests with maintenance staff.
• Support office relocations, equipment moves, and furniture installations.
• Maintain college fleet vehicle records and related compliance tasks.
• Report incidents or injuries to the Director of Facilities and maintain safety records.

Kenntnisse

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Ausbildung

High school diploma or equivalent

Associate degree or higher preferred

Tools

CMMS software

Jobbeschreibung

Northwest Florida State College is seeking an Office Specialist in Facilities & Physical Plant. You will perform general office duties, maintain records, track expenditures, and coordinate service requests with maintenance staff.

The position emphasizes CMMS usage and fleet recordkeeping to support campus operations. Successful candidates typically hold a high school diploma and have 1–4 years of related experience, with preferred additional education.