Facilities & Office Services Coordinator

Skadden,-Arps,-Slate,-Meagher-; Palo Alto (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health care (medical, d…

Savings plan/401(k)

Generous paid time off

Parental leave

Learning and development opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP is seeking an Office Services Coordinator for our Palo Alto office. The role focuses on maintaining office operations, assisting with new-hire setup, and coordinating hospitality for firm functions.

The position requires a high school diploma and 3 years’ related experience in a law or professional services setting with strong communication and organizational skills. On-site work in Palo Alto with a focus on facilities and vendor coordination.

Qualifications

• High School diploma or equivalent.
• Three years’ related experience in a law firm or professional services environment.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize and prioritize work.
• Ability to work independently as well as within a team in a fast-paced environment.
• Maintains confidentiality and handles sensitive matters.

Responsibilities

• Coordinate and oversee office services operations in the Palo Alto office.
• Assist in training new hires and maintaining procedures for Office Services staff.
• Respond to staff requests and manage access cards, vendor coordination and payments.
• Inspect conference rooms, printers, scanners and ensure equipment is functional.
• Manage department workflow, budgets and vendor files within firm policies.
• Support conference room, event and catering setups and related logistics.

Skills

Effective communication

Interpersonal skills

Attention to detail

Teamwork

Multitasking

Education

High School diploma or equivalent

Tools

Print Conductor

EMS Software

FM: Interact

BMS

GATS

Canon Printers

Adobe Acrobat

Power PDF

Job description

Skadden, Arps, Slate, Meagher & Flom LLP is seeking an Office Services Coordinator for our Palo Alto office. The role focuses on maintaining office operations, assisting with new-hire setup, and coordinating hospitality for firm functions.

The position requires a high school diploma and 3 years’ related experience in a law or professional services setting with strong communication and organizational skills. On-site work in Palo Alto with a focus on facilities and vendor coordination.