Facilities & Office Services Lead

Skadden, Arps...LLP; Palo Alto (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP's Palo Alto office is seeking an Office Services Coordinator to oversee facilities, maintenance, and guest services onsite. You will coordinate requests from attorneys, paralegals, clients, and staff, manage access, budgets, and vendor relationships, and assist with training and staff scheduling in a fast-paced environment.

The role emphasizes attention to detail, professionalism, confidentiality, and the ability to work independently or as part of a team

Qualifications

• High School diploma or equivalent.
• Three years’ related experience in a law firm or professional services environment.
• Proficiency with Outlook, Excel and PowerPoint.
• Ability to learn new software and operating systems.
• Strong communication and organizational skills.
• Ability to handle multiple projects and priorities.

Responsibilities

• Coordinate office services and facilities for the Palo Alto office.
• Assist with training new hires and oversee staff workflow.
• Manage vendor relations and budgets for assigned areas.
• Support after-hours requests and scheduling.
• Ensure security and access control processes.

Skills

Project coordination

Effective communication

Teamwork

Detail oriented

Customer service

Education

High School diploma or equivalent

Tools

Print Conductor

EMS Software

FM: Interact

BMS

GATS

Canon Printers

Adobe Acrobat

Power PDF

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP's Palo Alto office is seeking an Office Services Coordinator to oversee facilities, maintenance, and guest services onsite. You will coordinate requests from attorneys, paralegals, clients, and staff, manage access, budgets, and vendor relationships, and assist with training and staff scheduling in a fast-paced environment.

The role emphasizes attention to detail, professionalism, confidentiality, and the ability to work independently or as part of a team