Facilities & Office Services Coordinator

SK Battery America; Palo Alto (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive salaries and year-end/disc

Comprehensive health care, 401(k)

Generous paid time off

Parental leave

Professional development opportunities

Well-being programs

Community involvement

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Palo Alto is seeking an Office Services Coordinator to oversee facilities operations onsite. You will coordinate maintenance, support new hires, manage mail and events, and assist staff with requests across the office.

The role requires high school diploma plus 3 years in a law firm or professional services setting, strong organizational and communication skills, and the ability to work independently or in a team in a fast-paced environment.

Qualifications

• Working knowledge of imaging/data processing applications listed.
• Hardware knowledge in Reprographics’ center and troubleshooting skills.
• Ability to learn firm software and operating systems.
• Skill in handling multiple projects and shifting priorities.
• Strong verbal and written communication abilities.
• Ability to organize and prioritize work.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work independently and in a team.
• Comfort in a fast-paced, demanding environment.
• Interpersonal communication and attention to detail.
• Demonstrates high level of professionalism.
• Ability to interact with attorneys and clients at all levels.
• Physical ability to sit/stand for long periods and lift up to 50 lbs.

Responsibilities

• Monitor operations within facilities, reprographics, and conference services.
• Coordinate maintenance requests and vendor management.
• Assist with access control and budget management for facilities.
• Schedule and coordinate conference rooms, events, and catering.
• Train and supervise Office Services staff and assistants.
• Respond to emails and after-hours requests; ensure coverage for facilities.
• Coordinate mail rounds, package check-ins, and deliveries.
• Support new employee setup and internal moves.
• Ensure compliance with firm policies and procedures.

Skills

Detail orientation

Organization

Communication

Multitasking

Confidentiality

Independence

Teamwork

Interpersonal skills

Attention to detail

Professionalism

Client interaction

Time management

Education

High School diploma or equivalent

Three years’ related experience in a law firm or professional services environment

Tools

Print Conductor

EMS Software

FM: Interact

BMS

GATS

Canon Printers

Adobe Acrobat

Power PDF

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in Palo Alto is seeking an Office Services Coordinator to oversee facilities operations onsite. You will coordinate maintenance, support new hires, manage mail and events, and assist staff with requests across the office.

The role requires high school diploma plus 3 years in a law firm or professional services setting, strong organizational and communication skills, and the ability to work independently or in a team in a fast-paced environment.