Facilities & Office Services Coordinator

Freeman Mathis & Gary, LLP; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available

Work-life balance

Generous PTO policy

401K plan with 3% employer Safe Harbor

Firm paid life insurance and long-term

Employee Assistance Program

Year-end bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP in Downtown Los Angeles is seeking an Office Services Coordinator to support daily office operations, manage vendors and supplies, and maintain conference rooms, kitchens, and lobbies. You will greet visitors and coordinate meetings, ensuring spaces run smoothly and efficiently.

The role requires being organized, detail-oriented, and able to multi-task under tight deadlines. Proficiency in Microsoft Office and a professional office background are preferred.

Qualifications

• Experience working in a professional office environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive) and document management systems.
• Ability to lift up to 30 lbs.
• Ability to multi-task and meet tight deadlines.

Responsibilities

• Assist with photocopying, scanning and digital filing of documents.
• Monitor and maintain kitchen and office supplies, stocked and organized.
• Coordinate meetings, conferences and on-site office events.
• Greet, welcome and direct visitors.
• Supply workstations for new employees and assist with departures.
• Submit service requests to building via portal as needed.
• Maintain areas of responsibility safe, clean and organized.
• Perform other administrative duties and projects as requested.

Skills

Office environment experience

MS Office proficiency

Lifting 30 lbs

Multi-tasking

Tools

Microsoft Office Suite

Document management systems

Job description

Freeman Mathis & Gary, LLP in Downtown Los Angeles is seeking an Office Services Coordinator to support daily office operations, manage vendors and supplies, and maintain conference rooms, kitchens, and lobbies. You will greet visitors and coordinate meetings, ensuring spaces run smoothly and efficiently.

The role requires being organized, detail-oriented, and able to multi-task under tight deadlines. Proficiency in Microsoft Office and a professional office background are preferred.