Office Services Coordinator

Freeman Mathis & Gary, LLP; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available

Work-life balance

Generous PTO policy

401K plan with 3% employer Safe Harbor

Firm paid life insurance and long-term

Employee Assistance Program

Year-end bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP in Downtown Los Angeles is seeking an Office Services Coordinator to support daily office operations, manage vendors and supplies, and maintain conference rooms, kitchens, and lobbies. You will greet visitors and coordinate meetings, ensuring spaces run smoothly and efficiently.

The role requires being organized, detail-oriented, and able to multi-task under tight deadlines. Proficiency in Microsoft Office and a professional office background are preferred.

Qualifications

• Experience working in a professional office environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive) and document management systems.
• Ability to lift up to 30 lbs.
• Ability to multi-task and meet tight deadlines.

Responsibilities

• Assist with photocopying, scanning and digital filing of documents.
• Monitor and maintain kitchen and office supplies, stocked and organized.
• Coordinate meetings, conferences and on-site office events.
• Greet, welcome and direct visitors.
• Supply workstations for new employees and assist with departures.
• Submit service requests to building via portal as needed.
• Maintain areas of responsibility safe, clean and organized.
• Perform other administrative duties and projects as requested.

Skills

Office environment experience

MS Office proficiency

Lifting 30 lbs

Multi-tasking

Tools

Microsoft Office Suite

Document management systems

Job description

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Office Services Coordinator to join our Downtown Los Angeles office. The Office Services Coordinator will be assisting in coordinating the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Services Coordinator supports the Office Services Supervisor and Administrative Managers.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities:

• Assist with photocopying, scanning and digital filing of documents
• Monitoring and maintaining kitchen and office supplies stocked and well organized
• Making logistical arrangements for meetings, conferences, and other on-site office events
• Greeting, welcoming, and directing visitors
• Supply office/workstations for new employees as well as clean out for departing employees
• Submit service requests to building via portal, as needed
• Maintains areas of responsibility safe, clean and well organized
• Other administrative duties and projects as requested

Education, Experience, and Skills:

• Experience working in a professional office environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plus
• Ability to lift up to 30 lbs.
• Ability to multi-task, prioritize and work under tight deadlines

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.