Facilities & Office Services Coordinator

TEK Systems; Irvine (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking a hands-on Facilities Assistant to support the day-to-day operations of our corporate headquarters in Irvine, CA. This role emphasizes active problem solving, service orientation, and teamwork to maintain a professional workplace environment.

You will coordinate workplace services, mailroom operations, and event setups, while collaborating with the facilities team, management, and external vendors. Prior facilities or office services experience is preferred.

Qualifications

• Associate degree preferred, or equivalent professional experience.
• 2+ years of experience in facilities, workplace services, office services, mailroom operations, hospitality, property management, or related fields.
• Strong customer service and communication skills.
• Proficient with Microsoft Office, Outlook, Teams, and basic spreadsheet management.
• Strong organization, prioritization, and problem-solving abilities.

Responsibilities

• Assist with daily workplace operations across multiple office floors.
• Respond to employee facility requests and help resolve general building-related issues.
• Coordinate with building management, engineering teams, and outside vendors when repairs or maintenance are required.
• Conduct routine inspections of office spaces and identify facility concerns.
• Support workplace safety and ensure adherence to company and building policies.
• Manage incoming and outgoing mail and package deliveries.
• Communicate with employees regarding package arrivals using Microsoft Teams and Outlook.
• Maintain organized mailroom operations supporting approximately 300 employees.
• Assist with employee office relocations, furniture moves, and workstation setups.
• Support department moves by coordinating logistics between teams.
• Assemble, disassemble, and relocate office furniture as needed.
• Set up and break down conference rooms, town halls, meetings, and company events.
• Arrange seating, furniture, and audiovisual equipment for events.
• Ensure event spaces are prepared, organized, and operational.
• Serve as an on-site point of contact for service providers, contractors, and vendors.
• Escort and coordinate vendor visits while ensuring compliance with building requirements.
• Help maintain professional relationships with external partners.
• Utilize Microsoft Office, Outlook, and Teams to communicate updates and track requests.
• Maintain basic spreadsheets for workspace planning, office moves, and workplace projects.
• Assist with inventory tracking and workplace asset coordination.

Skills

Customer service

Communication

Problem solving

Organization

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Outlook

Teams

Job description

TEKsystems is seeking a hands-on Facilities Assistant to support the day-to-day operations of our corporate headquarters in Irvine, CA. This role emphasizes active problem solving, service orientation, and teamwork to maintain a professional workplace environment.

You will coordinate workplace services, mailroom operations, and event setups, while collaborating with the facilities team, management, and external vendors. Prior facilities or office services experience is preferred.