Multisite Office & Facilities Manager

cbai; Cambridge (MA); On-site; USD 84,000 - 90,000; Full time

Benefits offered by this job

403(b) match

Health insurance

Generous PTO

Commuter benefits

Tech/home office reimbursement

Job summary

CBAI is seeking an Office Manager to steward three Harvard Square offices in Cambridge, MA. This in-person role blends facilities, IT troubleshooting, and space design to keep spaces welcoming and functional for staff and fellows.

You will coordinate snacks and supplies, onboarding/offboarding, vendor relations, and health and safety across sites, while maintaining budgets and playbooks. Reports to the Director of Operations; start date September 2026, full-time.

Qualifications

• Hands-on troubleshooter who can diagnose and fix common office tech issues.
• Bias toward action and reliable execution across multiple sites.
• Eye for space, comfort, and hospitality in office design.
• Strong sense of ownership and proactive problem-solving.

Responsibilities

• Serve as the first point of contact for three Harvard Square office locations and ensure spaces run smoothly.
• Manage facilities and IT troubleshooting, coordinating with vendors and building management.
• Oversee snacks, beverages, and office supplies across all sites, building scalable procurement.
• Coordinate onboarding/offboarding, access credentials, and workspace readiness for staff and participants.
• Track facilities budgets, report expenditures, and support health and safety programs.
• Foster positive vendor relations and cross-site collaboration to minimize friction.
• Maintain playbooks and space standards to keep offices welcoming and efficient.

Skills

Hands-on troubleshooter

Operational excellence

Space design

Ownership and accountability

Vendor and stakeholder management

Tools

Office management tools

Job description

CBAI is seeking an Office Manager to steward three Harvard Square offices in Cambridge, MA. This in-person role blends facilities, IT troubleshooting, and space design to keep spaces welcoming and functional for staff and fellows.

You will coordinate snacks and supplies, onboarding/offboarding, vendor relations, and health and safety across sites, while maintaining budgets and playbooks. Reports to the Director of Operations; start date September 2026, full-time.