Facilities & Office Operations Coordinator

Arcfield; Middletown (RI); On-site; USD 38,000 - 66,000; Full time

Job summary

Arcfield is seeking an energetic Administrative Assistant / Facilities Coordinator to serve as the primary contact for employees, visitors, vendors, and facility-related activities at our Middletown, Rhode Island facility. This role blends front-office administration with facilities coordination to maintain a safe, functional, and welcoming workplace.

The ideal candidate is highly organized, proactive, and detail-oriented, with excellent interpersonal and communication skills.

Qualifications

• Proactive and self-directed with ability to identify what needs to be done without direction.
• Highly organized and able to manage multiple priorities and competing requests.
• Detail-oriented while maintaining awareness of broader facility and business priorities.
• Comfortable interacting with employees at all levels, vendors, contractors, and leadership.
• Excellent customer service and interpersonal skills.
• Proficient with Microsoft Office and standard office equipment.

Responsibilities

• Serve as the primary local point of contact for day-to-day facility and office operations.
• Coordinate facility walkthroughs and resolve maintenance, safety, and cleanliness issues.
• Monitor shared spaces to ensure they are clean, functional, and properly equipped.
• Manage facilities tickets and service requests with vendors and maintenance teams.
• Support site programs, events, onboarding, and workplace initiatives.
• Provide professional reception services and welcoming environment.

Skills

Proactive

Highly organized

Detail-oriented

Interpersonal skills

Customer service

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Office equipment

Job description

Arcfield is seeking an energetic Administrative Assistant / Facilities Coordinator to serve as the primary contact for employees, visitors, vendors, and facility-related activities at our Middletown, Rhode Island facility. This role blends front-office administration with facilities coordination to maintain a safe, functional, and welcoming workplace.

The ideal candidate is highly organized, proactive, and detail-oriented, with excellent interpersonal and communication skills.