Facilities Operations Coordinator: Multi-Project Admin

Arora Engineers, Inc.; Pennsylvania; Hybrid; USD 60,000 - 80,000; Full time

Job summary

ARORA ENGINEERS, LLC. is seeking a Facilities Operations Coordinator to provide operational and administrative support for our Facilities Management portfolio. You will coordinate work orders, project activities, and reporting while serving as the liaison among customers, subcontractors, and internal teams.

The role emphasizes strong organization, initiative, and attention to detail in a fast-paced environment, with responsibilities spanning project setup, documentation, and compliance.

Qualifications

• Five years of admin/operations coordination experience.
• Two years supporting facilities management or related environment.
• Experience coordinating multiple concurrent projects or work orders.
• Experience with subcontractor or vendor management activities.
• Experience using CMMS or similar work order systems.
• Strong MS Office 365, especially Excel, for reporting and dashboards.

Responsibilities

• Coordinate Facilities Management Operations from initiation to closeout.
• Manage project administration including setup, work orders, documentation, and records.
• Maintain CMMS data, dashboards, and performance metrics for reporting.
• Support subcontractor onboarding, procurement activities, and vendor compliance.
• Assist with proposal documentation, invoicing, and project reconciliation/closeout.
• Coordinate after-hours service requests and meetings; support transitions.
• Support safety, quality, and compliance documentation and processes.
• Promote standardized procedures and cross-functional collaboration.
• Escalate workflow issues and analyze data to drive improvements.

Skills

Organizational skills

Attention to detail

Communication

Project coordination

Education

Associate or Bachelor’s degree in any discipline

Equivalent combinations of education, training, and experience

Tools

CMMS

Excel

Job description

ARORA ENGINEERS, LLC. is seeking a Facilities Operations Coordinator to provide operational and administrative support for our Facilities Management portfolio. You will coordinate work orders, project activities, and reporting while serving as the liaison among customers, subcontractors, and internal teams.

The role emphasizes strong organization, initiative, and attention to detail in a fast-paced environment, with responsibilities spanning project setup, documentation, and compliance.